Purchasing Coordinator

3 weeks ago

London, Greater London, United Kingdom Red Engine Full time

About Red Engine

We're a dynamic team behind the award-winning global brands Flight Club and Electric Shuffle. Our mission is to disrupt the hospitality industry by delivering exceptional experiences across all venues, products, and brands. Our central team covers a wide range of skills, from design to marketing, sales to interior design, people and training, finance, gaming, and HR. We're a diverse group of dreamers, artists, rocket scientists, content curators, forward thinkers, and industry experts. We're proud to be included in the Sunday Times Best Places to Work 2024.

We have 15 incredible venues in the UK and 12 globally, with ambitious plans to grow and develop new products. We're passionate about finding talented individuals to join our family.

The Role

This position reports to the Procurement Manager and works closely with the Interior Design team. The Purchasing Coordinator will oversee purchasing for interior design projects across Flight Club and Electric Shuffle in the UK and overseas.

The successful candidate will work alongside interior designers, managing all aspects of FF&E purchasing, including schedules, quotes, sales orders, and invoices. They will also be responsible for appointing, overseeing, and coordinating fit-out scenic artists on UK venue openings.

Key Responsibilities

  • Conduct supplier reviews and maintain a list of approved vendors
  • Collaborate with interior designers and vendors to ensure materials and construction methods meet company standards
  • Manage accurate dashboards and historical purchasing data
  • Travel to UK sites as required, with involvement in overseas projects as needed
  • Develop strong relationships with clients, vendors, and third parties
  • Assist in reviewing quotations for lighting, sound systems, and acoustics
  • Raise client direct purchases, including acoustics, lighting, sound systems, curtains, and loose furniture, overseeing them through to fulfillment
  • Produce detailed project budgets and report them to relevant stakeholders
  • Manage purchasing and tracking of materials and client direct items in line with issued schedules and drawings on behalf of the design team
  • Liaise with designers and the Head of Design to ensure alignment between purchasing requirements
  • Review schedules against design drawings for take-off
  • Maintain databases with current information on design and resources
  • Support the finance team in reconciling invoices produced against purchased items
  • Arrange for sample light fittings to be wired and tested in venue for review by the interior design team

Fit-Out Scenic Artist Management

  • Conduct scenic artist reviews and new trials to provide a list of approved artists
  • Negotiate fees and arrange the appointment of selected scenic artists, ensuring alignment with project budgets and timelines
  • Coordinate scenic artists with fit-out contractors on site and other relevant parties (project manager)
  • Create and maintain a project scenic tracker for weekly review with lead interior design and project manager

Requirements

  • Previous experience in purchasing for fit-out projects (interior design)
  • Results-oriented individual with creative problem-solving skills, ability to multi-task with high attention to detail
  • Highly organized with excellent time management
  • Strong communication skills, both written and oral
  • Strong computer skills in Microsoft Office, particularly Excel
  • Ability to work independently while being a team player
  • Proven track record of negotiation, production, and quality sourcing
  • Proven experience of FF&E budget management, tender process, and programme delivery
  • Strong knowledge of design/construction industry

What We Offer

  • Competitive pay
  • Annual bonus
  • 33 days annual leave (including bank holidays)
  • Fusion working (team members regularly work in venues, offices, or remotely)
  • Staff discount in all venues
  • Private healthcare
  • Regular team socials and weekly team lunch in venue
  • Monthly learning and development classes, quarterly team-building events
  • Summer and Christmas socials
  • 24/7 health support
  • Free access to therapy, nutritionists, and physiotherapists

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