Document Control and Records Manager

5 days ago

West Midlands, United Kingdom Pontoon Full time

Purpose and Scope

The Document Control and Records Manager will provide expertise and support to the Digitalisation & Information Management Team and other functions in defining and implementing document and quality record management processes, ensuring compliance with company standards and procedures and application of industry best practice.

Key Responsibilities

  • Develop and evolve standard operating procedures for document and records management, keeping them aligned with evolving Information Management Standards and Procedures.
  • Ensure quality records requirements are embedded in baseline information requirements to ensure regulatory compliance, traceability, and appropriate segregation of lifetime quality records delivered by the project.
  • Maintain Master Document Register and ensure related deliverables management processes are fit for purpose.
  • Audit existing information delivery processes and collaboration systems and identify improvement and changes needed for improved efficiency.
  • Ensure procedures compliance with company policies and standards.
  • Support existing and evolving governance and assurance processes such as stage gate reviews, technical assurance reviews, and contribute to development of the Information Management System.
  • Ensure continuous control over highly confidential and sensitive information, including legal privilege, GDPR compliance, and price-sensitive data, in alignment with company procedures while addressing information accessibility to meet regulatory reporting requirements.
  • Support development of new information delivery planning and CDE management processes in line with ISO 19650 framework.
  • Oversee access and management of existing collaboration sites (SharePoint project sites).
  • Manage document control team, provide support and direction, and ensure performance, identify resource needs.
  • Support migration planning and migration from existing new ways of working.
  • Develop appropriate training and deliver training to document control teams and where appropriate project delivery teams.

Requirements and Qualifications

  • Excellent understanding of major infrastructure project information delivery processes and challenges.
  • Significant hands-on experience in implementing and controlling project information delivery process.
  • Experience in development and implementation of document and quality records standards, procedures, templates, and guidance documentation.
  • Knowledge and experience in application of records and information policies and standards within major project delivery organisation.
  • Experience managing document and quality records teams.
  • Good business analytics to identify gaps, improvements, and risks in current and proposed ways of working.
  • Experience in delivering small workstreams on time and to expected quality.
  • Strong attention to details and delivery of quality outputs.
  • Competence in a range of MS office tools such as excel, ppt, Visio, SharePoint and other tools.
  • Experience in application of ISO quality and information standards and regulatory requirements.

Behaviours

  • Collaborative, open-minded with strong sense of shared team purpose.
  • Ability to challenge existing ways of working and drive improvement.
  • Trustworthy and reliable, getting results and making things happen.
  • Passionate about information management and transforming construction industry.
  • Able to cope in technically complex and fast-changing environment.

  • Document Control and Records Manager

    4 weeks ago

    West Midlands, United Kingdom Pontoon Full time

    Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an...

  • Document Control and Records Manager

    2 weeks ago

    West Midlands, United Kingdom Pontoon Full time

    Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an...

  • Document Control and Records Manager

    2 weeks ago

    West Midlands, United Kingdom Pontoon Remote Work Freelance Full time

    Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an...

  • Document Control and Records Manager

    1 week ago

    West Midlands, United Kingdom Pontoon Full time

    About the RolePontoon is seeking a highly skilled Document Control and Records Manager to join our team. As a key member of our Digitalisation & Information Management Team, you will be responsible for providing expertise and support to ensure the effective management of documents and quality records.Key ResponsibilitiesDevelop and Implement Document...

  • Document Control and Records Expert

    1 week ago

    West Midlands, United Kingdom Pontoon Full time

    About the RolePontoon is seeking a highly skilled Document Control and Records Manager to join our team. As a key member of our Digitalisation & Information Management Team, you will be responsible for providing expertise and support to ensure the effective management of documents and quality records.Key ResponsibilitiesDevelop and Implement Document...

  • Document Controller

    3 months ago

    West Midlands, United Kingdom Omexom Engineering Full time

    **Job Title**:Document Controller **Reporting to**:Operations Manager **Business Unit**: Renewables **Purpose of the position**: The key job functions will be to maintain the flow of documents, providing an auditable trail of incoming and outgoing documentation using the company procedures and systems, both manually and / or electronically. Tasks will...

  • Document Management and Records Specialist

    1 week ago

    West Midlands, United Kingdom Pontoon Full time

    About the RolePontoon is seeking a highly skilled Document Control and Records Manager to join our team. As a key member of our Digitalisation & Information Management Team, you will be responsible for providing expertise and support to ensure the effective management of documents and quality records.Key ResponsibilitiesDevelop and Implement Document...

  • Senior Document Controller

    3 weeks ago

    West Midlands, United Kingdom Adecco Full time

    *** Senior Document Controller ***12 Month ContractBirmingham or Warwick (2 days onsite)Purpose of the role is ensuring robust management of project documents, records and deliverables on multiple On-shore projects in line with existing and evolving ways of working.The role will support the Document and Records Manager in implementation of document and...

  • Senior Document Controller

    3 weeks ago

    West Midlands, United Kingdom Adecco Full time

    *** Senior Document Controller ***12 Month ContractBirmingham or Warwick (2 days onsite)Purpose of the role is ensuring robust management of project documents, records and deliverables on multiple On-shore projects in line with existing and evolving ways of working.The role will support the Document and Records Manager in implementation of document and...

  • Senior Document Controller

    4 weeks ago

    West Midlands, United Kingdom Adecco Full time

    *** Senior Document Controller ***12 Month ContractBirmingham or Warwick (2 days onsite)Purpose of the role is ensuring robust management of project documents, records and deliverables on multiple On-shore projects in line with existing and evolving ways of working.The role will support the Document and Records Manager in implementation of document and...

  • Senior Document Controller

    3 weeks ago

    West Midlands, United Kingdom Adecco Full time

    *** Senior Document Controller ***12 Month ContractBirmingham or Warwick (2 days onsite)Purpose of the role is ensuring robust management of project documents, records and deliverables on multiple On-shore projects in line with existing and evolving ways of working.The role will support the Document and Records Manager in implementation of document and...

  • Document Controller

    3 months ago

    West London, United Kingdom Woodford Heating and Energy Limited Full time

    Job Purpose: To ensure our projects documentation is update, accurate and accessible using various document management systems as required by our clients, whilst maintaining confidentiality around sensitive information and terms of agreement. The requirement for this role is to be on site 5 days at White city, London, W12. Key activities: - Check for...

  • Senior Document Controller

    3 weeks ago

    Co. West Midlands, United Kingdom Adecco Full time

    *** Senior Document Controller ***12 Month Contract Birmingham or Warwick (2 days onsite) Purpose of the role is ensuring robust management of project documents, records and deliverables on multiple On-shore projects in line with existing and evolving ways of working. The role will support the Document and Records Manager in implementation of document and...

  • Document Control Assistant

    4 days ago

    East Midlands, United Kingdom Bowmer And Kirkland Limited Full time

    About Bowmer & KirklandBowmer & Kirkland is a leading privately-owned construction group in the UK, established in 1923. Our commitment to our staff is demonstrated through our Investors in People accreditation.Job SummaryWe are seeking an experienced Assistant Document Controller to join our team. The successful candidate will be responsible for ensuring...

  • Document Control Assistant

    4 days ago

    East Midlands, United Kingdom Bowmer And Kirkland Limited Full time

    About Bowmer & KirklandBowmer & Kirkland is a leading privately-owned construction group in the UK, established in 1923. Our commitment to our staff is demonstrated through our Investors in People accreditation.Job SummaryWe are seeking an experienced Assistant Document Controller to join our team. The successful candidate will be responsible for ensuring...

  • Document Controller

    3 months ago

    West London, United Kingdom Woodford Heating and Energy Limited Full time

    Document Controller - Site based West London, W12 Job Purpose: To ensure our projects documentation is update, accurate and accessible using various document management systems as required by our clients, whilst maintaining confidentiality around sensitive information and terms of agreement. Key activities: - Check for accuracy and edit files. - Review...

  • Document Control Assistant

    4 days ago

    East Midlands, United Kingdom Bowmer And Kirkland Limited Full time

    About Bowmer & KirklandBowmer & Kirkland is a leading privately-owned construction group in the UK, established in 1923. Our commitment to our staff is demonstrated through our Investors in People accreditation.Job SummaryWe are seeking an experienced Assistant Document Controller to join our team. The successful candidate will be responsible for...

  • Document Control Assistant

    4 days ago

    East Midlands, United Kingdom Bowmer And Kirkland Limited Full time

    About Bowmer & KirklandBowmer & Kirkland is a leading privately-owned construction group in the UK, established in 1923. Our commitment to our staff is demonstrated through our Investors in People accreditation.Job SummaryWe are seeking an experienced Assistant Document Controller to join our team. The successful candidate will be responsible for...

  • Document Controller

    3 months ago

    North West, United Kingdom Murphy Group Full time

    **Document Controller** **Would you like to join a business recognised as one of the 'Best Big Companies to Work For'?** J Murphy & Sons are looking for a Document Controller to manage all aspects document control for our portfolio of Network Rail Earthworks & Drainage projects. This role will located at our Golborne office with the requirement to visit...

  • Document Management Controller

    6 days ago

    Quinton, West Midlands, United Kingdom Humres Full time

    We are currently looking for a Document Controller to join a market-leading specialist subcontractor working on medium to large sized contracts across the UK. To provide support to the various Departments of the Company in document control, with particular emphasis on electronic or web-based documents, assisting Design Office Administrator/Document...