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Document Control and Records Manager
2 months ago
Pontoon is seeking a highly skilled Document Control and Records Manager to join our team. As a key member of our Digitalisation & Information Management Team, you will be responsible for providing expertise and support to ensure the effective management of documents and quality records.
Key Responsibilities- Develop and Implement Document Management Processes: Create and maintain standard operating procedures for document and records management, ensuring alignment with evolving Information Management Standards and Procedures.
- Ensure Quality Records Requirements: Embed quality records requirements in baseline information requirements to ensure regulatory compliance, traceability, and appropriate segregation of lifetime quality records.
- Maintain Master Document Register: Ensure the Master Document Register is up-to-date and related deliverables management processes are fit for purpose.
- Audit and Improve Information Delivery Processes: Conduct regular audits of information delivery processes and collaboration systems to identify areas for improvement and implement changes to increase efficiency.
- Ensure Compliance with Company Policies: Ensure all document and records management processes comply with company policies and standards.
- Support Governance and Assurance Processes: Contribute to the development of the Information Management System and support existing and evolving governance and assurance processes, such as stage gate reviews and technical assurance reviews.
- Manage Confidential and Sensitive Information: Ensure continuous control over highly confidential and sensitive information, including legal privilege, GDPR compliance, and price-sensitive data, while addressing information accessibility to meet regulatory reporting requirements.
- Develop and Deliver Training: Develop and deliver training to document control teams and project delivery teams on document management and records best practices.
- Excellent Understanding of Information Delivery Processes: Strong knowledge of major infrastructure project information delivery processes and challenges.
- Significant Experience in Document Management: Significant hands-on experience in implementing and controlling project information delivery processes.
- Knowledge of Records and Information Policies: Experience in applying records and information policies and standards within a major project delivery organisation.
- Experience in Document and Records Management: Experience managing document and quality records teams and developing and implementing document and quality records standards, procedures, templates, and guidance documentation.
- Strong Analytical and Communication Skills: Good business analytics to identify gaps, improvements, and risks in current and proposed ways of working, and strong communication skills to effectively collaborate with stakeholders.
