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Accounts Coordinator

2 months ago

London, Greater London, United Kingdom Ryder Reid Legal Full time
Job Summary

Ryder Reid Legal is seeking a highly organized and detail-oriented Accounts Coordinator to provide administrative support to our international law firm clients. The successful candidate will be responsible for managing accounts, coordinating financial transactions, and ensuring compliance with local regulations and firm policies.

Key Responsibilities
  • Purchase Ledger/AP:
    • Enter supplier invoices in Chrome, ensuring compliance with local regulations and firm policies
    • Liaise with suppliers and resolve queries
    • Internal communications relaying supplier changes
    • Reconcile London office credit card, including liaising with fee earners, PA's and office services to obtain missing receipts and any further information
    • Escalate urgent payments internally
    • Maintain internal files and records
  • Billing:
    • Matter management prior to billing, including liaising with fee earners, PAs and Conflicts team
    • Prepare proformas and invoices for London as directed, with reference to engagement letters and rate agreements, and with attention to VAT and SAR requirements, including liaising with fee earners and PAs
    • Prepare proformas and invoices for billing assignments in other offices including Singapore, New York and Washington, with reference to billing arrangements in place, including liaising with fee earners and PAs
    • Resolve queries
    • Ad hoc reporting as required
  • Cash/Bank:
    • Allocate funds received into office and client account for invoice payments, for London and Singapore
    • Identify situations where further attention is required under the SARs
    • Coordinate transfers between office and client account to ensure compliance with SARs
    • Assist with handling client funds for onwards transmission
  • Regulatory:
    • Compliance with local regulations (VAT/GST) and attention to SARs
    • Coordinate daily reporting for review

Requirements:

  • Highly organized and detail-oriented individual
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced environment
  • Proficiency in Microsoft Office and Chrome