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Administrative Support to the Head of School
2 months ago
About Us
At Inspired Education Group, we are a leading global group of premium schools, with a portfolio of over 110 premium private schools spanning six continents. Our schools utilise proven educational practices from every corner of the globe, ensuring over 85,000 students receive a world-class learning experience from Kindergarten to Year 13.
Our Mission
We are committed to nurturing each student's academic and personal development in a progressive, dynamic, and innovative learning environment. Our schools are individually developed and anchored in the vibrant cultures of their respective locations, forming an international family of schools that values diversity and inclusivity.
Our Team
We are a team of over 12,000 employees, working together to provide exceptional education and care to our students. We invest heavily in our team members, offering industry-leading professional development, exceptional career opportunities, and mobility across our group.
Job Summary
We are seeking a highly skilled and experienced PA to the Headmaster and Office Manager to join our team at Wetherby Senior School. The successful candidate will provide a high level of support to the Headmaster, leading the school secretarial team and ensuring duties remain appropriate in providing an efficient service for visitors, pupils, and staff.
Key Responsibilities
- Provide a high level of support to the School Headmaster in relation to all elements of his work as required, delegating tasks as appropriate to other members of the administrative team in the School.
- Lead the School secretarial team to ensure duties remain appropriate in providing an efficient service for visitors, pupils, and staff.
- Induct and ensure training for new Receptionists.
- Devise and co-ordinate ongoing reception staff rota, ensuring reception is always staffed.
- Annual leave authorization and general line management for the School Secretary and Reception.
- Source additional reception cover when appropriate, utilising administrative resource, which includes Senior School PA to Headmaster.
- Proactively manage the Headmaster's diary, prioritising work, managing conflicting needs, and ensuring he is fully briefed and has documents for appointments and meetings.
- Proactively assist the Headmaster by forward planning – thinking ahead to ensure that future events and meetings are prepared for in advance and work is undertaken on behalf of the Headmaster where possible and appropriate.
- Management of the Headmaster's filing (electronic and paper) and filing for academic staff HR files, checking staff documents and some aspects of onboarding.
Requirements
- Proven track record of successful support to a senior manager.
- Excellent Outlook, Word, and IT skills; experience of using ISAMS databases would be advantageous, but not essential.
- A typing speed of 50+wpm; RSA Typewriting or equivalent secretarial/ICT related keyboard skills.
- Good organisational skills with strong attention to detail and accuracy.
- Ability to manage multiple tasks under pressure and with rapidly changing deadlines. Flexibility and to work as part of a team is important.
- Discretion, tact, confidentiality, and loyalty at all times.
- Good level of general education, demonstrating a high standard of literacy skills to prepare correspondence/reports and maintain records. Accuracy and attention to detail is required.
- Good telephone manner in dealing with a range of callers.
- Flexibility to work occasionally early or late, as necessary. Time off in lieu would be taken during the School holidays.
- An appreciation of the School, its aims, and ethos.
- Previous experience of working in a School environment is desirable, but not essential.
- Bring extensive secretarial and telephone skills to the role through previous PA experience.
- Excellent verbal and written communication skills.
Safeguarding Statement
At Inspired Education Group, we are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers, and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.
