HR People Team Associate
2 months ago
The People Team Associate is a key member of our team, responsible for ensuring the accuracy, efficiency, and continuous improvement of our people processes. This role requires someone who is proactive, detail-oriented, and driven to make a positive impact.
Key Responsibilities- Colleague Record Management: Actively chase and update colleague records, ensuring all documents are accurately scanned, saved in relevant folders, and maintained in compliance with company policies and legal requirements.
- Data Integrity and Compliance: Keep colleague files and HR systems up to date, including eligibility to work documents, personal data, and other essential records, ensuring full compliance with company standards and legal regulations.
- Leaver Process Management: Manage and monitor the colleague exit process, ensuring all necessary steps are completed efficiently and sensitively.
- Contractual Data Processing: Collate and process contractual data, liaising with relevant teams to ensure accuracy and timely execution.
- Recognition Programs: Administer the Employee of the Month program by collating nominations, preparing certificates, and coordinating supporting documentation.
- Reference and Background Checks: Handle incoming reference requests and process DBS and credit checks with attention to detail and confidentiality.
- Mail Management: Oversee the handling of incoming and outgoing post, ensuring all correspondence is processed promptly and accurately.
- Report Collation: Gather and prepare relevant company reports as requested by the People Team, contributing to data-driven decision-making.
- System Support: Serve as the first point of contact for colleagues seeking advice on system processes, providing guidance and troubleshooting support as needed.
- HR Project Support: Assist with administrative activities related to ad hoc HR projects, including TUPE, always looking for ways to improve efficiency and effectiveness.
- Compliance Checks: Conduct regular compliance checks to ensure adherence to National Minimum Wage regulations, Working Time Regulations including the 48-hour opt-out, over-12 shifts, student visa restrictions, dormant employees, and contracted hours. Proactively raise with the relevant teams on any discrepancies or issues that arise.
- Performance-Based Bonus Scheme
- Employee Life Assurance
- EG Cares Benefits - exclusive discounts across 900 retailers
- Smart Health – 24/7 online GP access, health checks, and health and wellbeing support
- Employee Assistance Programme – access to our Wellbeing Centre which offers emotional & practical support including free financial advice
- Compassionate leave
- Waterside Café - freshly prepared meals at affordable prices
- Free Secure Car Parking
- Dress Down Fridays
- Flexi-Time
- Prayer and Ablution Facilities
- Shower Facilities
- Sit / Stand Desk Facilities
- Work Anniversary Rewards
- Free Eye Test
- Strong organisational skills with exceptional attention to detail
- Ability to manage multiple tasks and prioritise effectively in a fast-paced environment
- Excellent communication skills, both written and verbal
- Proactive problem solver with a drive for continuous improvement
- Experience with HR systems and processes is preferred but not essential; a willingness to learn and adapt is essential
- High level of integrity and confidentiality
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