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Administrative Support Specialist

2 months ago

Horley, Surrey, United Kingdom Irwin Mitchell Full time

Your Role

As a vital member of our dynamic team, you will play an essential role in ensuring that our Associates and Partners in Public Law receive the administrative assistance they require. This position demands a proactive individual who thrives in a bustling environment, demonstrating the ability to work swiftly and precisely while fostering strong relationships with colleagues and clients alike.

Key Responsibilities:

  • Assist fee earners in the creation of electronic and physical bundles, as well as managing the opening and closing of files within our digital systems.
  • Address inquiries from fee earners through various communication channels.
  • Ensure that all team documentation is organized and that databases are consistently updated.
  • Initiate case files using the appropriate case management platforms.
  • Process payments, including invoices and other financial transactions.
  • Prepare digital documentation for auditing purposes.
  • Oversee the administration of the department's digital storage solutions.
  • Manage incoming mail, along with printing and scanning tasks.

About You:

  • A positive, enthusiastic, and solution-oriented mindset.
  • Ability to work independently and take initiative.
  • Exceptional attention to detail and accuracy.
  • Prior experience in an administrative role is preferred.

We value individuals who embody our principles:

  • Innovative thinking and creativity.
  • Approachable and compassionate demeanor.
  • Determination in achieving our goals.
  • Efficiency in delivering our services.
  • Integrity in all actions.

If you resonate with our values, we encourage you to consider joining our team.

Our Benefits:

  • Standard 25 days of annual leave, plus bank holidays, with the option to purchase additional holiday time.
  • Flexible and generous pension plans.
  • Two fully paid volunteering days each year for a cause of your choice.
  • Health membership providing reimbursements for medical services.

We are committed to promoting well-being in the workplace and beyond, offering a variety of initiatives designed to support mental health. Our Flexible by Choice program allows for a hybrid working model, tailored to the needs of the role and team.

Recognized as one of the Best Workplaces for Wellbeing, we pride ourselves on our commitment to diversity and inclusion, fostering an environment where all employees can thrive. Our responsible business practices reflect our dedication to social responsibility, community engagement, and environmental sustainability.