Legal Secretary

1 month ago


Aberdeen, Aberdeen City, United Kingdom Page Personnel Full time
Job Summary

We are seeking a highly organized and proactive Legal PA to join our family law team in Aberdeen. The successful candidate will provide administrative support to our solicitors, ensuring the smooth operation of the team.

Key Responsibilities
  • Manage email correspondence, ensuring timely responses and flagging important emails for attention.
  • Prioritize and manage multiple projects, ensuring deadlines are met and issues are resolved efficiently.
  • Maintain practice area organization, checking for important mail, voicemails, and emails, and responding accordingly.
  • Input data into our case management system, ensuring accuracy and completeness.
  • Develop intimate knowledge of current office affairs, dealing with clients and third parties via email, phone, or in person.
  • Prepare Excel spreadsheets and organize expense claim forms and receipts.
  • Process invoices in compliance with office procedures.
  • Assist with billing, attend team meetings, and prepare bills and narratives for lawyer review.
  • Organize time transfers from lawyer suspense accounts to relevant matter numbers.
  • Populate and update internal systems and databases to enable information retrieval.
  • Share documents within the team, ensuring central databases and templates are up-to-date.
  • SOURCE TRAVEL AND ACCOMMODATION, ORGANIZE TRAVEL ARRANGEMENTS, AND ANTICIPATE IMPORTANT INFORMATION AND DOCUMENTS FOR FEE EARNERS.
  • Proficient in Microsoft applications, including Excel, and willing to enhance IT literacy through training.
What We Offer

A competitive salary and excellent benefits package.


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