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Fleet Financial Administration Specialist

2 months ago

Derby, Derby, United Kingdom Derby City Council Full time

Job Overview

INTERNAL APPLICANTS ONLY

WE ONLY ACCEPT APPLICATIONS FROM EXISTING DERBY HOMES AND DERBY CITY COUNCIL EMPLOYEES. CERTAIN AGENCY WORKERS MEETING CRITERIA UNDER THE AGENCY WORKERS REGULATIONS MAY ALSO APPLY.

We are seeking a Fleet Financial Administration Specialist to join our team at the Fleet Management office.

This role involves working on Monday, Wednesday, and Friday, where the successful candidate will manage all financial operations related to Fleet Management. This includes a variety of specialized administrative responsibilities, particularly extensive engagement with the council's Fleet Management system and the renewal of the Road Fund Licence for the fleet.

About Derby City Council
At Derby City Council, we are committed to providing nearly 250 exceptional services to our community and businesses in the Midlands. Our focus is on people, and we pride ourselves on attracting and nurturing talented individuals by offering diverse and rewarding career paths. Discover more about our workplace culture.

Employee Benefits
By joining Derby City Council, you will not only contribute positively to the community but also enjoy a range of benefits, including:

  • Flexible work/life balance options (depending on your role)
  • Hybrid working arrangements (depending on your role)
  • A modern office environment (depending on your job location)
  • Opportunities for continued professional development and career discussions
  • 27 days of annual leave (increasing to 32 days after 5 years of service), plus bank holidays (subject to contract)
  • Participation in the Local Government Pension Scheme (subject to contract)
  • Team Derby Rewards – discounts on retail and leisure
  • Tusker Car Benefit Scheme
  • Cycle2Work Scheme and complimentary cycle training
  • Employee Assistance Programs and Support
  • Access to our Equality Employee Networks – LGBTQ+, Disabled Employee Network & Carers, and our Black, Asian & Minority Ethnic Employee Support Network
  • Support for colleagues who are caregivers

Role Responsibilities
As a Fleet Financial Administration Specialist, your key responsibilities will include:

  • Ensuring the Fleet department operates smoothly by managing the creation of Purchase Orders, Goods Receipt Notes, and processing invoices for payment.
  • Maintaining accurate vehicle records in our Fleet Management system and ensuring all data is up-to-date.
  • Overseeing the monthly renewal of Road Fund Licences for the fleet vehicles.
  • Handling a variety of Fleet and compliance-related administrative tasks, including responding to calls and welcoming visitors.

Candidate Profile
To excel in this position, you should possess:

  • Strong communication, administrative, and numerical abilities.
  • A proactive approach, effective time management skills, and the capability to prioritize tasks.
  • Flexibility and a readiness to undertake a diverse range of responsibilities to support the Fleet operation.
  • An understanding of the significance of precise record-keeping and its implications for Fleet compliance.

Next Steps

We look forward to your application and the possibility of you joining our dedicated team.