Estates Regulatory Compliance Manager

3 weeks ago

Nottingham, Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

Job Overview

The Estates Regulatory Compliance Manager plays a crucial role within the Estates Operational team, responsible for gathering, advising, and reporting on all compliance-related matters to service leaders.

This position will oversee all aspects of auditing and ensuring that the Estates Department, along with the Trust and its partners, adhere to all statutory regulations and relevant approved codes of practice, including Health Technical Memoranda (HTMs) and the Premises Assurance Model (PAM).

The individual in this role will be tasked with establishing, monitoring, and reporting on the compliance performance of the Estates Department concerning statutory and HTM requirements across the Trust, including external contracts. The successful candidate will be expected to provide specialized compliance advice and prepare assurance reports for the Estates and Facilities Directorate.

The Estates Regulatory Compliance Manager will support the Head of Estates by delivering a comprehensive and adaptable business administration and compliance service, assisting in the development of business cases, operational proposals, and managing all Estates Computer-Aided Facilities Management (CAFM) systems. This includes overseeing business performance, statutory record-keeping, administration support, contract management, and coordinating compliance models and systems.

Additionally, the post holder will manage data collection, data management, and presentation on behalf of the Head of Estates Operations.

Key Responsibilities

The primary responsibilities include directly supporting the Heads of Estates and their teams in delivering effective and efficient Estates services. This involves:

  • Collecting information from audits, surveys, and reports related to plant and building services.
  • Collaborating with Engineers to analyze data, reports, and information from the CAFM system.
  • Reviewing various information sources to identify potential service gaps and advising on resource optimization.
  • Updating Estates information systems, including CAFM and other relevant systems.

Given the diverse range of building types and engineering systems within the Trust, the efficient tracking and processing of work is essential. The post holder is expected to understand or gain knowledge of Estates CAFM and other Trust systems.

From the beginning, the post holder should recognize how their contributions impact Estates services and support Trust activities and patient care.

A proven track record in service support, data analysis, information management, report writing, and a solid understanding of Estates service delivery is essential. The candidate should aim to provide a proactive service, effectively allocating work and scheduling tasks.

About Nottingham University Hospitals NHS Trust

As one of the largest employers in the city, Nottingham University Hospitals NHS Trust plays a vital role in supporting the health and wellbeing of the local population. The Trust is committed to research, education, and innovation.

We value diversity and welcome new ideas to enhance our team, ensuring we deliver world-class healthcare to the diverse patient populations we serve. With numerous personal development opportunities available, we strive to transform your role into a fulfilling career.

We particularly encourage applications from individuals who identify as Black, Asian, and Minority Ethnic, or Disabled, as we aim to improve representation within our workforce.

Job Duties

The Estates Regulatory Compliance Manager will:

  • Provide professional engineering leadership and management for a Trust-wide service, including developing strategic investment plans that are robust, auditable, and aligned with best practices.
  • Establish and maintain a database of Compliance Information for all Statutory Compliance and HTM-governed services.
  • Develop systems across the Estates department to meet key Trust and directorate targets for patient care environments.
  • Coordinate the monitoring of Care Quality Commission (CQC) and other statutory and mandatory standards, providing monthly updates to the Head of Estates - Operations.
  • Maintain communication with operational teams regarding service matters, issues, and ideas, including investigating complaints and liaising with service managers to address shortcomings.
  • Promote and uphold best practices in Health and Safety and Security, ensuring regular monitoring of work areas and practices in line with local policies.
  • Ensure a compliant environment to enhance the patient journey and provide a safe workplace for staff.
  • Develop and regularly review business continuity contingency plans for Estates.
  • Manage record-keeping for all matters of Estates compliance that inform the Trust's Premises Assurance Model.
  • Develop software solutions to collect, monitor, and review mandatory and statutory compliance across the Estates service, producing reports for senior management on compliance performance.
  • Oversee all Estates CAFM Information Systems, collaborating with the EFM Team to enhance system usage for effective recording of Estates and Facilities work.
  • Analyze and resolve complex technical issues, interpreting technical drawings, literature, Approved Codes of Practice (ACoPs), and maintenance contracts.
  • Assess training and certification for Authorised Persons (AP) and Competent Persons (CP) to ensure compliance with estate-related issues.

Qualifications and Experience

Essential

  • Qualification in Business Administration, Asset Management, Engineering, or Building Management.
  • Degree-level education or equivalent professional qualification with significant relevant experience.
  • Demonstrated commitment to continued professional development.
  • Proficient IT skills.

Desirable

  • Membership in a relevant professional institution.

Experience

Essential

  • Knowledge across various Engineering and Building Compliance Disciplines, supported by theoretical and practical experience.
  • Significant management experience.
  • Proven ability to manage diverse services within a Facilities Management context.

Desirable

  • Familiarity with Healthcare, Engineering, and Building Guidance documents for policy and procedure development.

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