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Construction Team Coordinator

2 months ago

Edmonton, Greater London, United Kingdom Invision Group Full time
Job Title: Construction Administrator

My client, a leading construction company, is seeking a highly organized and detail-oriented Construction Administrator to join their team in Enfield, North London.

Job Summary:

The successful candidate will provide administrative support to the Construction Projects Team, ensuring the smooth operation of projects from start to finish. This role involves a range of tasks, including general administration, client liaison, and project coordination.

Key Responsibilities:
  • Provide administrative support to the Project Management Team, including data entry, filing, and document management.
  • Organize and maintain electronic and paper-based filing systems for project delivery documents.
  • Assist in collecting and producing customer feedback data.
  • Produce and distribute letters, newsletters, and other communications to residential and commercial tenants.
  • Schedule appointments and arrange access for site teams with tenants.
  • Operate the client-focused Helpdesk, responding to queries and resolving issues.
  • Order and chase project materials and office supplies.
  • Typing and distributing quotations, letters, and other documents.
  • Reception duties, including telephone answering and dealing with office visitors.
  • Issue orders by email where required.
  • Make internet purchases for materials and supplies.
  • Photocopying, scanning, binding, and laminating as needed.
  • General typing for the team when required.
  • Apply for parking suspensions, scaffolding, and other licenses, liaising with local authority representatives.
  • Issue invoices to clients.
  • Submit time sheets, expenses, and receipts to the accounts department.
  • Upload O&M Manuals and assets to the client system.
  • Update the Financial Tracker and Projects Programme.
  • Prepare Health & Safety folders for upcoming projects.
  • Draft Construction Phase Plans for development by management.
  • Prepare O&M Manuals.
  • Upload Delivery Notes and Waste Transfer Notes to the Qflow waste data portal.
  • Manage EV charging cards.
Requirements:
  • Be well-presented and organized.
  • Have a good standard of English and maths.
  • Be a good verbal and written communicator.
  • Have a confident telephone manner and be able to deal with colleagues and clients in a proactive, friendly manner.
  • Be proficient in the MS Office suite, particularly Excel, Word, and Outlook.
  • Basic knowledge of MS Project would be an advantage.
  • Be able to work independently and within the team.