Event Coordinator

5 days ago


Didcot, Oxfordshire, United Kingdom Hays Specialist Recruitment Limited Full time
Event Assistant

We are seeking a highly organized and detail-oriented Event Assistant to join our team at Hays Specialist Recruitment Limited. As an Event Assistant, you will provide critical support to our events team, ensuring seamless execution of events and exceptional delegate experiences.

Key Responsibilities:
  • Manage event bookings, ensuring accurate and timely processing of delegate information.
  • Process invoices and credit notes, maintaining confidentiality and adhering to GDPR guidelines.
  • Coordinate event preparations, including production of badges, event documentation, and gathering of literature.
  • Assist with sponsor liaison, ensuring package fulfillment and excellent customer service.
  • Support office administrative tasks, maintaining a high level of organization and attention to detail.
  • Liaise with suppliers to obtain quotes and turnaround times, ensuring efficient event execution.
  • Attend events as required, including setup, breakdown, and delegate registration.
Requirements:
  • Excellent communication and interpersonal skills, with the ability to work effectively in a team.
  • Strong administrative, organizational, and time management skills, with attention to detail and ability to multitask.
  • Proficient in Microsoft Office, including Outlook, Word, Excel, and Mail Merge.
  • Ability to work under pressure, with a positive attitude and problem-solving approach.
  • Flexibility to travel for external meetings and events, with a willingness to adapt to changing circumstances.

If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our events team.


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