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Clinical Quality Administrator
2 months ago
Job Title: Clinical Quality Administrator - Support Specialist
Job Type: Permanent
Hours: Part-time 21 hours per week (0.6wte)
Salary: £26,012 - £27,935 FTE per annum pro-rata (£15, £16,761 for 0.6wte)
Location: Hybrid – FSRH Office and home working
About the Role:
We are seeking an experienced administrator to join the team supporting the work of the Clinical Quality portfolio. The postholder will provide support to the running of the Clinical Quality Board, the Clinical Standards Committee, the Quality Assurance and Surveillance Committee, and the SRH Research Group.
Key Responsibilities:
- Coordinating the work of the committees, including liaising with the Chairs to plan the agendas, tracking and managing actions, and taking notes.
- Facilitating the process of developing and publishing clinical standards.
- Maintaining filing systems, preparing and checking documents, ensuring that their presentation meets requirements.
- Maintaining databases, spreadsheets, and other records systems, contributing to tracking of progress, ensuring deadlines are met.
- Servicing meetings, including arranging teleconferencing facilities, travel, preparing agendas and papers, minute taking, liaising with attendees, and ensuring timely distribution of papers across the four committees in the clinical quality portfolio.
- Supporting the dissemination of FSRH standards, including developing lists of stakeholders to distribute each new standard.
- Providing efficient and effective administrative support to CQ, including the Vice President and Director of Clinical Quality.
- Supporting the recruitment process for Guideline Development Group members.
- Supporting the process of consultation on clinical standards and guidelines, including maintaining stakeholder databases.
- Checking that the relevant paperwork for projects and committee meetings has been received, chasing for contributions as appropriate.
- Escalating risks and issues as they arise.
Requirements:
- Education to A Level standard or equivalent skills demonstrated.
- Organized with a logical approach to tasks.
- Willing to learn about SRH and clinical quality.
- Excellent Microsoft Office skills, particularly knowledge of Office 365.
- Excellent communication skills, both written and verbal.
- Excellent organizational skills, including the ability to prioritize, multitask, and work flexibly.
- Strong attention to detail and thorough in error-checking work.
- High standards of numeracy and literacy.
- Good stakeholder and interpersonal skills across a range of professionals and levels within an organization.
- Ability to work under your own direction.
- Previous experience working with committees, including agenda setting, minute taking, and tracking actions.
What We Offer:
- 25 days holiday, with an additional 2 days leave after 2 years of service, and a further 3 days after 5 years.
- Birthday leave.
- Flexible working culture.
- Pension and life assurance scheme: 10% employer contribution / 5% employee contribution after successful completion of probation.
- Employee Assistance Programme (EAP).
- Employee discounts portal.
- Interest-free season ticket travel loans.
- Volunteer Leave.
- Enhanced maternity, paternity, and adoption pay.
- Access to an employee discount scheme across 100's of UK retailers.
- A free hot lunch on Thursdays when in the office.
