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Junior Project Coordinator

2 months ago


Cambridge, Cambridgeshire, United Kingdom TAIT Full time

We are seeking a Junior Project Coordinator to assist our Projects PI (Permanent Installations) team in ensuring that projects are executed efficiently, within budget, and in a professional manner. This role is crucial for enhancing operations, optimizing workflows, and fostering collaborative client service.

The Junior Project Coordinator position is integral to the Projects team, which serves as both the external representative and the internal center for project execution within the UK business. Projects typically range from £150,000 to £15,000,000 and may be delivered globally.

To perform effectively in this role, close collaboration with clients is essential, along with supporting the management of internal teams to guarantee that all deliverables are achieved on schedule and within financial constraints.

Key Responsibilities:

Support Project Managers in ensuring timely and cost-effective project execution. Assist in the preparation of bids and proposals. Continuously seek to enhance operations and streamline processes while delivering exceptional client service. Collaborate with the project management team and internal departments on strategic planning for project execution, including solutions, timelines, and budgets. Proactively address project-related challenges on assigned accounts. Organize and document project-specific meetings, prepare and update project status reports, and maintain due diligence and financial records. Aid the project management team in verifying accurate project budgeting and follow-up activities. Coordinate with internal and external clients to ensure project milestones are achieved and that work progresses safely and according to plan. Conduct site visits to monitor project progress as necessary. May oversee small projects from initiation to completion. Engage and negotiate with both internal and external clients. Adhere to existing business processes while contributing to their refinement.

Experience/Qualifications:

Prior experience in a project management capacity. Proficiency in budget preparation and tracking. Familiarity with technical project requirements. Experience in project settings with scope development. Skills in budgeting, scheduling, and contract negotiations.

Skills:

Strong written and verbal communication abilities. Excellent interpersonal skills, capable of engaging with all organizational levels. Highly motivated with a strong work ethic and effective time management. Willingness to travel and attend meetings outside of standard working hours. Previous experience in the theatre and entertainment sector is advantageous.