Lead Contract Support Administrator

2 weeks ago

Lymington, United Kingdom Rydon Group Ltd Full time
Job Summary

Rydon Group Ltd is seeking a highly skilled and experienced Lead Contract Support Administrator to join our hard facilities repairs and maintenance team at Lymington Hospital.

Job Purpose

The successful candidate will be responsible for supporting our hard facilities maintenance contract at Lymington Hospital with day-to-day administration functions. This will include monitoring tasks to completion and ensuring that all required compliance documentation is held within our repairs system (Planet FM).

Key Responsibilities
  • Carry out regular monitoring of PPM (planned preventative maintenance) tasks to ensure that they are completed in line with timescales.
  • Monitor defects identified through PPM tasks to ensure remedial works are closed out in a timely manner.
  • Monitor the statutory compliance tracker for the contract ensuring that all inspections are planned and any follow-on reactive works are closed out promptly in line with our standard procedures.
  • Responsible for the contract record keeping ensuring that contract paperwork has been completed and stored correctly. Processing of subcontractor and operative work orders.
  • Ensure all sub-contractor documentation (Risk Assessment & Method Statements) are received prior to attending site and evaluated by relevant person.
  • Set up and manage sub-contractor performance review meetings in line with the agreed annual programme and ensure that all sub-contractor documentation is updated and loaded on to our web portal.
  • Generate helpdesk reports from Planet FM as required for each site for audits, client reporting and health and safety reporting.
  • Filing of all statutory compliance reports and certificates.
  • Monitor the contracts training matrix and liaising with L&D/ H&S department and Contract/Service Managers to ensure training is completed and our files are updated.
Requirements

The successful candidate will ideally demonstrate previous experience of working in a scheduling or contract administration position within a responsive repairs/maintenance company. It would be an advantage for this experience to have been gained within a company providing repairs to the NHS, however candidates with housing and/or education repairs experience will also be considered.

You will have excellent customer service skills (including good telephone and written communication skills), strong Microsoft Office skills including the use of Outlook, Word and Excel, strong administration experience and used to multi-tasking and prioritising your work with minimum supervision.

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