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Accounts Payable Specialist

2 months ago

Aberdeen, Aberdeen City, United Kingdom First Bus Full time
Job Title: Accounts Payable Administrator

Location: Aberdeen

Contract Type: Perm/Full-Time

About the role

The Accounts Payable Administrator will play a critical role in maintaining the highest standards of financial accuracy and establishing strong working relationships with colleagues across the division. This position is responsible for resolving invoice queries, improving automated invoice matching, and driving best practice in financial operations.

Key Responsibilities:

  • Resolve invoice queries by liaising with AP, internal and external partners.
  • Continuously improve Invoice Automation rates.
  • Review and update internal processes and procedures.
  • Work across teams to achieve set objectives/targets.

Compliance:

  • Comply with best practice for the team within Financial Operations.
  • Participate in day-to-day operation of the team as directed by the Team Leader.
  • Responsible for the effective delivery of service to internal and external partners.
  • Comply with Service Level Agreements, Task Level Descriptions (TLD's) and Key Performance Indicators.
  • Comply with the appropriate control and audit mechanisms in line with the Company policy.
  • Liaison with internal customers, group finance, internal and external auditors and others as required.
  • Deliver a strong customer focus and quality service as part of the team.

Other Duties:

  • The post holder will be expected to undertake any task consistent with the post that may be required by the business.
  • The post holder will be encouraged to recommend and be involved in the implementation of process changes to deliver continuous improvement of standard processes.

Attitude & Behaviours:

  • Always demonstrates a proactive approach to health and safety.
  • Has awareness and works towards clear goals and targets for themselves / team.
  • Interacts with different teams / departments.
  • Takes accountability for their own actions.
  • Produces service to quality required within timeframe allocated.
  • Fully participates in development opportunities.
  • Provides constructive feedback and can coach others in basic tasks.
  • Listens / takes on board feedback.
  • Seek clarification when more understanding is needed.
  • Reviews the effectiveness of existing working practices.
  • Positive Attitude.
  • Appraises new ideas and provides alternative solutions.

Rewards & Benefits:

  • Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support
  • We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
  • Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
  • Cycle to work scheme
  • 25 days' holiday + bank holidays
  • Pension scheme and chance to buy discounted First Group shares
  • Enhanced maternity / paternity pay
  • Flexible working

We put a big focus on physical and mental wellbeing at First Bus. We recognise that anyone can be affected by the stresses and strain of work, or life outside it. You'll find a range of health-promotion initiatives, and you will have 24/7 access to our confidential Employee Assistance Programme.