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Executive Assistant to CEO

2 months ago

York, York City, United Kingdom Future Group Full time

About Future Group

We're a forward-thinking agency group dedicated to delivering exceptional services across various industries. Our team of experts excels in presentation design, social media management, customer acquisition, web design, and more. We're committed to empowering and strengthening brands through our innovative approach.

About the Role

We're seeking a highly skilled Executive Assistant to provide top-notch support to our CEO. This individual will play a pivotal role in enhancing the CEO's productivity and effectiveness, streamlining operations, managing key relationships, and ensuring the CEO's time is focused on strategic tasks.

Key Responsibilities

  • Strategic Planning and Execution
    • Assist the CEO in implementing the company's strategic initiatives
    • Coordinate cross-departmental projects to ensure alignment with the overall business strategy
    • Monitor progress on key initiatives and provide regular updates to the leadership team
  • Leadership Support
    • Manage the CEO's priorities by organizing meetings, agendas, and follow-ups
    • Provide the CEO with augmented information ahead of meetings
    • Represent the CEO in meetings, when necessary, to convey decisions and policies
    • Manage the CEO's schedule, travel arrangements, and expenses
    • Coordinate weekly meetings with line managers to collate departmental overviews
  • Communication and Coordination
    • Facilitate communication between the CEO and other executives, employees, and external stakeholders
    • Observe, monitor, and gather information. Be attuned to internal operations, employee sentiment, and external marketing conditions
    • Draft, edit, and manage communications on behalf of the CEO, including emails, reports, and presentations
    • Ensure effective communication flow across the organization, breaking down silos between departments
    • Liaise with the CEO's direct reports
    • Assist with talent acquisition and performance management

Requirements

  • Strong leadership, management, and interpersonal skills
  • Excellent written and verbal communication skills
  • Strategic planning and problem-solving skills
  • Ability to work under pressure and prioritize important tasks
  • Ability to analyze and compile a large amount of data and come up with conclusive results
  • Ability to motivate, coordinate, and ensure proper time management among reports
  • Over 3 years of experience in an executive or business management role and a track record of department and team management
  • Experience performing tasks such as planning and leading strategic activities
  • Budget preparation/budget management
  • Data analysis and project coordination

Our Culture

We believe in creating a supportive work environment through humanity, flexibility, safety, transparency, and progressiveness. When hiring, we look for a culture add rather than a culture fit.

Because a lot of our team works remotely, it is essential that we create an environment where colleagues feel included and connected as humans. We have made communication, interaction, and inclusion key to our culture.

Diversity, Equity, Inclusion, and Belonging at Future Group

Future Group promotes open-mindedness, inclusion, diversity, and kindness among our workforce.

Our Values

We uphold the following values:

  • Candid but respectful
  • Fast but thoughtful
  • Curious and creative
  • Generous but commercial
  • Bold but humble

Benefits and Perks

We prioritize our employees' wellbeing and happiness. Our organization is designed to prevent burnout and an 'always on' culture. We offer:

  • Flexible working
  • 4-day working week
  • 34-hour working week
  • Your birthday day off
  • Christmas off
  • 24/7 Mental health support
  • Private healthcare

(Other benefits include – eyecare vouchers, cyclescheme, Perkbox)

Our Interview Process

  • Your first conversation with Future Group will be a screening call, where you can ask questions to ensure the role is what you are seeking, and for Future Group to discover if you are the right fit for the role
  • Your second conversation will be with the hiring manager for the role. Here both parties will have the opportunity to have more in-depth discussions around the role, experience, alignment, expectations, and look at job-specific scenarios
  • Your third conversation could be an opportunity to meet the team members you will be working with on a daily basis. Here you will be able to ask questions about team processes, workflow, and the employee experience at Future Group
  • We aim to make a job offer within 2 weeks of our final call and offer a flexible start date