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Office Facilities Coordinator

2 months ago

Marlow, United Kingdom Whistl Full time
Position Overview

Collaborative Approach.

  • Engage with the office team through clear and informative communications to ensure alignment with company policies.
  • Participate in regular facilities management meetings and address action items as necessary.
  • Assist in various projects for the Facilities Management & Property team, ranging from minor tasks to significant initiatives.
  • Coordinate and prepare monthly performance reports and quarterly meetings with key suppliers, collaborating closely with the Supplier Relationship Manager.
  • Work alongside the Audits team to provide necessary support.

Proactive Mindset.

  • Oversee the inventory of office supplies, ensuring timely ordering of necessary items for workspaces, meeting areas, and communal facilities.
  • Process and issue Purchase Orders related to Property and Facilities.
  • Maintain and update contact lists pertinent to Facilities Management and Property.
  • Ensure the proper functioning and upkeep of office infrastructure, including heating, ventilation, air conditioning (HVAC), lighting, plumbing, and security systems.
  • Foster a clean, professional, and welcoming atmosphere within the office environment.

Integrity in Operations.

  • Identify and report any facilities-related concerns to the appropriate service providers, ensuring resolution and follow-through.
  • Support compliance with standards across the estate utilizing our Computer Aided Facilities Management (CAFM) System, Elogbooks.
  • Organize and manage documentation within shared online platforms, streamlining processes related to property and audits.
  • Maintain precise records and documentation concerning facility operations and audits.
  • Possess a solid understanding of Whistl's accreditations and uphold these standards through regular activities, including site inspections and supporting the team with non-conformance issues and improvements.
Employee Benefits

We value our employees, and here are the benefits we offer:

  • Enhanced annual leave based on tenure
  • Access to a premium benefits and rewards portal
  • Long service rewards, both financial and additional leave
  • Health cash plan
  • Life assurance coverage
  • Opportunities for career advancement
  • Access to a well-established Employee Assistance Programme
  • And other exceptional benefits typical of a market leader