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Administrative Coordinator

2 months ago

Kidlington, United Kingdom AR Hine Associates Full time
Job Description

AR Hine Associates is seeking a highly organized and detail-oriented Administrative Coordinator to oversee the day-to-day operations of our office. As a key member of our team, you will be responsible for ensuring a smooth and efficient work environment.

Key Responsibilities:
  • Office Operations:
    • Manage and maintain office supplies, equipment, and facilities.
    • Oversee office maintenance and ensure a clean and safe working environment.
    • Coordinate with vendors and service providers for office needs.
  • Administrative Support:
    • Provide administrative support to senior management.
    • Organize and schedule meetings, appointments, and travel arrangements.
    • Handle correspondence and ensure timely responses.
  • Team Coordination:
    • Act as the primary point of contact for office staff and external stakeholders.
    • Facilitate effective communication and collaboration.
  • Customer Contact/Order Fulfilment:
    • Make outbound customer calls to ensure timely order fulfillment.
    • Ensure orders are shipped in a timely and efficient manner.
  • Compliance and Policies:
    • Ensure office operations comply with company policies and procedures.
    • Implement and enforce office policies and procedures.
    • Maintain confidentiality and handle sensitive information with discretion.
Requirements:
  • Minimum of 3 years of experience in office management or a similar role.
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and websites.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and attention to detail.
  • Not afraid of the phone as role will involve customer contact.
Personal Attributes:
  • Proactive and self-motivated with a positive attitude.
  • Reliable and able to handle sensitive information with discretion.
  • Adaptable and capable of working in a fast-paced environment.