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House Coordinator

2 months ago

Epsom, Surrey, United Kingdom Reed Full time
{"title": "House Coordinator", "description": "Job Summary

We are seeking a highly organized and detail-oriented House Coordinator to join our team at The Children\u2019s Trust. As a key member of our administration team, you will provide efficient and reliable support to the House Manager, ensuring the smooth operation of our residential houses.

Key Responsibilities
  • Organize and maintain accurate records of admissions and discharges, ensuring compliance with regulatory requirements.
  • Support the filing of medical notes and care plans, ensuring they are up-to-date and meet quality standards.
  • Collate and prepare documents for discharged children, ensuring confidentiality is maintained at all times.
  • Assist the house team with typing, filing, and office management tasks.
  • Prepare and disseminate meeting minutes, ensuring timely communication with all stakeholders.
  • Act as the first point of contact for general enquiries, providing excellent customer service.
  • Assist in the production of the duty rota, ensuring it is communicated to all parties.
  • Monitor staff sickness absence and arrange reviews as required.
  • Complete weekly absence returns and produce required information from the Staff Care system.
  • Update annual leave records and coordinate team days and training events.
  • Add new starters to the SMI staff care system and provide training on its use.
  • Update the ICRS system (Integrated Child Records System).
Benefits
  • 27 days\u2019 holiday + bank holidays
  • Private medical insurance after successful completion of probation
", "lang_code": "en"}