Financial Operations Specialist
3 weeks ago
Scrivens Ltd, a prominent provider of optical and hearing care services, has been dedicated to delivering exceptional customer service since its inception in 1938.
With a network of over 180 branches across the UK, we prioritize clinical excellence and customer satisfaction in every interaction.
Role OverviewThe Accounts Payable Administrator is crucial in supporting the Accounts Payable Supervisor to ensure efficient invoice processing, resolution of discrepancies, and accurate ledger maintenance.
This role involves close collaboration with the AP Supervisor to meet purchase ledger closing deadlines effectively.
Key Responsibilities- Ensure timely processing of supplier invoices while adhering to company policies.
- Deliver comprehensive AP services to both internal and external stakeholders.
- Assist in onboarding new vendors, including verification of banking details.
- Resolve invoice-related queries promptly to guarantee timely supplier payments.
- Reconcile supplier statements with purchase ledger balances.
- Handle telephone inquiries as they arise.
- Manage invoicing, reconciliations, and queries for Hearing Stock Suppliers efficiently.
- Log, post, and follow up on expected credit notes, reconciling them as necessary.
- Support the AP Supervisor in completing periodic stock reconciliations.
- Post stock and purchase invoices into the financial system and adjust stock as needed.
- Verify pricing accuracy by checking purchase orders and relevant internal approvals.
- Assist in maintaining and reconciling periodic aged creditor information.
- Meet departmental deadlines consistently.
- Ensure regular e-filing and scanning of all AP invoices.
- Act as a deputy for the Accounts Payable Supervisor during their absence.
- Perform any other ad hoc duties as required by the business.
- Minimum of two years of experience in purchase ledger.
- Intermediate proficiency in Excel spreadsheets.
- Strong problem-solving, judgment, and decision-making skills.
- Exceptional attention to detail and time management abilities.
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