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Administrative Coordinator

2 months ago

Harrow, United Kingdom London Wellness Academy Full time
{"Job Title": "Administrative Coordinator", "Job Summary": "We are seeking an experienced Administrative Coordinator to join our team at London Wellness Academy. As an Administrative Coordinator, you will be responsible for maintaining and updating our in-house databases, delivering management reports, and ensuring the smooth running of all administrative tasks. You will also be responsible for processing new and successful EU candidates, ensuring all paperwork is received and managed within the required timescales.

Key Responsibilities:

* Maintain and update our in-house databases to ensure accurate and timely information
* Deliver management reports to tight deadlines
* Process new and successful EU candidates
* Ensure all paperwork is received and managed within the required timescales
* Communicate effectively with all candidates prior to their start date
* Send VISA and Samsa documents in a timely manner
* Send starter packs to all new candidates
* Inform new recruits of their training dates
* Assist recruits with accommodation and flights as required
* Manage all verbal and written communication at all levels
* Participate in team meetings to discuss developments, ideas, and concerns

Requirements:

* High standards and excellent communication skills
* Ability to take initiative and prioritize daily tasks
* Strong ability to take charge and meet tight deadlines
* Ability to communicate effectively with all students prior to their start date
* Responsible for booking accommodation for new students
* Plan and deliver new student inductions using PowerPoint
* Responsible for each student holding a valid medical, qualifications, or certificates, visa's and passports
* Ensure manual student files are kept tidy and updated with all relevant paperwork filed promptly
* Ensure all students receive the correct uniforms for their vessels
* Provide accurate and timely upkeep of the BOS In-house Database
* Maintain and update all 'Bible' information onto the BOS
* Provide verbal and written communication at all levels
* Responsible for overseeing the maintenance and stock levels of uniforms
* Participate in team meetings to discuss developments, ideas, and concerns

Working Hours:

* 9:00am to 5:30pm - Monday to Friday

Location:

* The Lodge, 92 Uxbridge Road, Harrow Weald, Middlesex, HA3 6DQ

Reporting to:

* Systems Administration Manager and Recruitment Manager

Working with:

* Personnel / Operations department and all other departments of London Wellness Academy, as well as LWA Transocean in the US

If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Please note that this job description is not an exhaustive list of responsibilities and may be subject to change.

We are an equal opportunities employer and welcome applications from all qualified candidates.

Please submit your application, including your CV and a cover letter, to [insert contact information].

We look forward to hearing from you