Sales and Administrative Assistant

6 days ago


Leatherhead, United Kingdom Optima Recruitment Full time

Job Title: Sales Administrator

Job Summary:

Optima Recruitment is seeking a highly skilled Sales Administrator to support our clients UK and European sales force. As a Sales Administrator, you will be responsible for providing administrative support to the sales team, ensuring seamless communication and efficient processing of sales inquiries.

Key Responsibilities:

  • Confirm price, specification, and delivery for each sales enquiry
  • Complete price breakdown for each enquiry
  • Reserve and order products and ancillaries
  • Review order confirmations, checking for any issues
  • Ensure relevant departments confirm specification of orders
  • Review verbal order sheets
  • Prepare documentation for handover meetings
  • Update prices
  • Advise sales of new promotions and models
  • Update the product delivery schedule
  • Provide movement instructions for each move
  • Update and maintain machine database
  • Sort out problems such as suppliers, deliveries, etc.
  • Attend sales and engineering meetings as required

Person Specification:

  • Must be confident and able to work on own initiative/multi-task
  • Numerate
  • Good working knowledge of Excel is essential
  • Experience in a similar role
  • Able to work to strict deadlines
  • Ability to prioritize
  • Capable under pressure
  • Articulate, confident, and numerate


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