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Vendor Management Coordinator

3 months ago


Reading, Reading, United Kingdom Integris Financial Recruitment Ltd Full time

About the Role: Our client, a leader in the telecommunications sector, is in search of a Procurement Specialist to offer expert guidance in business purchasing operations managed within the Finance and Procurement departments.

Key Responsibilities:

  • Provide assistance and support to Purchase Order (PO) requestors, ensuring the accuracy of coding and details on all purchase orders, while adhering to the relevant budget.
  • Deliver training to new users regarding PO requests and coordinate purchase order requests from various departments, including maintaining and distributing approved supplier listings.
  • Engage actively with stakeholders to ensure adherence to best practice processes.
  • Serve as the subject matter expert for all purchase order processes, communicating updates on policies and procedures as they arise.
  • Review large purchase requests or those with commercial contracts in collaboration with procurement to secure optimal discounts, promoting 'intelligent buying'.
  • Work cross-functionally with business stakeholders from all departments to ensure alignment with company policies, guidelines, and standards.
  • Verify that purchase orders follow the appropriate workflows in accordance with company approval and authorization policies.
  • Manage PO workflow settings to accurately reflect the current business structure, including updates to delegations and personnel changes.
  • Raise workflow or technical queries when necessary and ensure timely resolutions are implemented.
  • Provide analytical reports on supplier spending and order KPIs.
  • Coordinate with the Procurement Team on vendor setup and supplier master data management.
  • Support best practice processes for vendor due diligence and governance in compliance with relevant regulations.
  • Assist in the adoption of an onboarding portal for streamlined vendor and contract management processes.
  • Contribute to a comprehensive review and rationalization of the supplier base to enhance operational efficiency and cost-effectiveness.
  • Foster the development of a high-performing finance team, promoting a culture of collaboration, communication, resilience, and service excellence.

Join Us: We invite you to consider this opportunity to make a significant impact within a dynamic organization.