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Administrative and Human Resources Support Specialist

2 months ago

Worcester, Worcestershire, United Kingdom Aspens Services Full time
Overview About Us: Aspens Services Ltd is a leading provider in the contract catering sector, focusing on delivering exceptional food services within educational institutions. Our commitment to understanding the unique needs of the education industry, combined with our passion for innovative culinary trends, enables us to create engaging and delightful dining experiences for children. As we continue to expand our operations, we are seeking a dedicated individual to fill the role of Office & HR Support Coordinator. Position Summary:

This role presents an excellent opportunity for a proactive and organized individual eager to take charge of Office Coordination responsibilities.

  • Working Hours: Monday to Friday, 9am - 5pm (37.5 hours per week, 52 weeks per year)
  • Compensation: £23,000 per annum
  • Leave Entitlement: 25 days plus bank holidays
  • Employee Benefits: Private medical insurance, life insurance, a high street discount scheme, and a complimentary day off on your birthday
  • Additional Perks: Free on-site parking
Role Responsibilities
  • Exceptional Customer Service: Serve as the primary contact for employees and management, efficiently addressing and escalating employment-related inquiries.
  • Support for Staff and Parents: Handle incoming calls, respond to emails, and resolve queries from staff and parents.
  • Mail Management: Organize and manage incoming and outgoing correspondence.
  • Health & Safety Compliance: Ensure adherence to on-site health and safety regulations.
  • Visitor Reception: Welcome and assist all visitors with professionalism.
  • Administrative Support: Assist the People Team with various administrative functions.
  • Internal Communication: Draft and disseminate communications to keep employees informed and engaged.
  • Document Preparation: Prepare essential documents for key meetings.
  • Call Management: Direct calls to relevant support teams such as IT, Finance, and Sales.
  • Back Office Assistance: Update systems, manage menu information, and perform general office tasks.
  • Relationship Development: Build effective working relationships across the organization.
  • Fleet Management: Assist in overseeing the company fleet.
  • Training Coordination: Support the administration of training programs.
  • Project Assistance: Provide support for various projects as directed by the Chief People Officer.
Ideal Candidate Profile
  • Detail-Oriented: You possess a strong attention to detail.
  • Flexible: You can adapt quickly to changing tasks and priorities.
  • Effective Work Management: You are capable of managing workloads efficiently, whether independently or as part of a team.
  • Strong Communication Skills: You have excellent interpersonal communication abilities, both in person and over the phone.