Administrator

3 months ago

Cambridge, United Kingdom Sanctuary Health Full time

Looking to take your career to new heights? Look no further than Sanctuary Personnel, an esteemed and award-winning recruitment agency. With a TrustPilot score of 4.9/5 and nearly 1000 reviews, we are dedicated to connecting with talented professionals like you. We have an exciting locum opportunity for an Administrator with UK experience to join our team.

**Location**: Cambridge. The role is focused on minute taking for adult safeguarding meetings, can be done remotely.

**Pay rate (Assignment rate)**: £16.72 - £18.17 per hour

**Contract Length**: 3-Months

**Shift Pattern**: 37 hours per week

**At Sanctuary Personnel, we value your skills and expertise. As a trusted agency, we offer numerous benefits to enhance your career journey**:

- ** Effortless Registration**: Say goodbye to paperwork Our fully online and paperless registration service streamlines the process, making it convenient and hassle-free for you.
- ** Compliance Made Easy**: Enjoy peace of mind with our free DBS and compliance service, which includes paid-for mandatory e-learning and practical training modules tailored to your needs.
- ** Expert Guidance and Support**: Benefit from personalised clinical governance and revalidation support from our in-house qualified health professional with over 15 years of experience. We're here to ensure you're always on top of your game.
- ** Rewarding Referral Program**: Spread the word and reap the rewards Refer a friend and receive a generous £250 bonus once they've completed just 100 hours of work. The best part? There's no limit to how many friends you can refer.
- ** Professional Development**: Working as a locum provides opportunities for continuous professional development. You may encounter new challenges, technologies, and best practices in different settings, which can enhance your clinical skills and knowledge.

**Duties**:

- Act as first point of contact for the team, taking initial information via telephone calls, recording and routing these correctly: dealing with the enquiry wherever possible, forwarding onto Duty workers or named workers
- Taking accurate messages and/or referrals; dealing with all callers tactfully and in a friendly, helpful and professional manner
- Undertake case recording onto our database, and the Social Care Records (and to provide support to operational staff undertaking this work
- Maintain other databases belonging to SCS; to provide performance management information as required by Managers
- Introduce, develop and maintain office systems (electronic and paper) as directed by the Senior Administrative Officer, Business and Planning Manager or Locality Manager, e.g. assisting the team to manage electronic folders, systems recording absence, waiting list, etc
- Provide general administrative support to the team, to include photocopying, creation/maintenance of Excel spreadsheets, sickness monitoring, annual leave requests and other ad-hoc tasks as required
- Process post, documents, etc. accurately and in a timely manner
- Liaise with admin colleagues and team professional staff when necessary to ensure correct entry of post and documents into the system
- Use Outlook Calendar to maintain diaries, including making appointments, scheduling and arranging meetings, booking rooms, updating team calendars and rotas and managing other associated systems
- Use Outlook Mail to manage incoming and outgoing work into the Team Duty Mailbox
- Provide administrative support and general assistance to Duty OTs and SWs
- Cover other teams Duty Mailboxes' as required
- Undertake all relevant administrative tasks and responsibilities to do with regular meetings, including room booking, refreshments, the preparation and circulation of papers for meetings and minute taking
- Provide budgetary and statistical information and required reports and printouts for the team, utilising available systems and software
- Procure and maintain stocks of required stationery, e.g. information leaflets, forms, stationery, literature, etc
- Continue to develop the necessary skills to be flexible in support of the development of the Directorate and the wider organisations
- Contribute towards ensuring that Adult Protection issues are speedily and accurately dealt with - e.g. taking/passing messages, preparing minutes

**Requirements for the Administrator role**:

- Maths and English GCSE Grade C or equivalent
- Evidence of ongoing training and development in relation to administration
- Experience in general administration work, particularly in an electronic environment
- Experience of working in a busy and demanding office environment
- Experience in using effective communication with both the general public and work colleagues
- Up-to-date working knowledge of MS Office (preferably MS Office 2010 and Windows 7) - Word, Excel Outlook
- Ability to set up and maintain electronic filing systems in an accurate and timely fashion
- Ability to take accurate, clear and concise messages and pass to

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