Estates & Sustainability Administration Assistant

2 months ago

Nottingham, United Kingdom East Midlands Ambulance Service NHS Trust Full time

To provide administrative support to the Estates Team and Sustainability Team ensuring a professional, efficient and confidential service.

To present a professional, welcoming and helpful image to staff, other organisations and the public.

To ensure that all paperwork is efficiently and effectively dealt with including operating a ‘bring forward’ system; ensuring all necessary paperwork is available when required.

To prepare agendas and distribute papers including printing, collating and copying documents.

To take notes of meetings to a high standard and accurately record discussions, decisions and actions from these meetings.

To maintain an awareness of ongoing issues to be able to chase up actions prior to meetings taking place.

Request purchase orders on behalf of the Estates team and Sustainability team.

Chase contractors and the completion of Estates and Sustainability work orders.

Take clear telephone messages and resolve queries.

To log all incoming and outgoing mail. Distributing daily for action.

Ensure all communication is dealt with in a timely, efficient manner and deadlines are met.

To deal with queries from a wide range of organisations and individuals in a professional and sensitive manner, ensuring confidentiality at all times.

To resolve minor access issues for staff across the Trust.

Working for the East Midlands Ambulance Service allows you to contribute to providing a service to the general public that is there for everyone.

Working within the Estates & The Sustainability Team you will be working in a close nit team that help our front line and corporate staff members have a safe and comfortable place to work. Within the team we help each other perform our roles to the best of everyone's ability, ensuring we are compliant, safe and respected.

To present a professional, welcoming and helpful image to staff, other organisations and the public.

To ensure that all paperwork is efficiently and effectively dealt with including operating a ‘bring forward’ system; ensuring all necessary paperwork is available when required.

To prepare agendas and distribute papers including printing, collating and copying documents.

To be able to take notes of meetings to a high standard and accurately record discussions, decisions and actions from these meetings.

To maintain an awareness of ongoing issues to be able to chase up actions prior to meetings taking place.

Request purchase orders on behalf of the Estates team and Sustainability team.

Chase contractors and the completion of Estates and Sustainability work orders.

Take clear precise telephone messages and resolve queries, as appropriate.

To log all incoming and outgoing mail. Distributing daily for action.

Ensure all communication is dealt with in a timely, efficient manner and deadlines are met.

To deal with queries from a wide range of organisations and individuals in a professional and sensitive manner, ensuring confidentiality at all times.

To resolve minor access issues for staff across the Trust.

Any other reasonable duties allocated by the Estates team and Sustainability team within the level of responsibilities and scope of the post as may be required.

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