Project Coordinator

2 weeks ago

Newcastle upon Tyne, United Kingdom NHS Business Services Authority Full time

If you’re looking to take the next step in your project management career - the NHS Business Services Authority (NHSBSA) have the opportunity for you We are looking for motivated, delivery-focussed Project Coordinators to join our team.

Working as part of the Portfolio Management Directorate, you will be at the heart of project delivery working across the NHSBSA.

About the role

The NHSBSA is undertaking a challenging and exciting change portfolio in line with our strategic goals and emerging service needs. Our change portfolio delivers projects to support NHS organisations, patients and the public.

Our Project Coordinators work closely with our Programme and Project Managers. You will be responsible for the delivery of your allocated workstreams and projects in line with agreed plans, and the NHSBSA’s Project Management Framework.

Who we're looking for

We’re looking for Project Coordinators with experience of managing or coordinating projects / workstreams, and knowledge of core project management processes. Excellent stakeholder engagement and strong communication skills are a must for the role.

What do we offer?
- 27 days leave (increasing with length of service) plus 8 bank holidays
- Flexible working (we are happy to discuss options such as compressed hours)
- Flexi time
- Hybrid working model
- Career development
- Active wellbeing and inclusion networks
- Excellent pension
- NHS Car lease scheme
- Access to a wide range of benefits and high street discounts
- Responsible for the planning and end-to-end delivery of projects / workstreams in accordance with the NHSBSA Project Management Framework.
- Responsible for the coordination of project teams in line with achieving the project’s outputs.
- Reporting project progress accurately and concisely to stakeholders through project reports and maintaining information in the Programme and Project Management (PPM) Tool.
- Facilitating the identification and on-going management of project risks.
- Ensuring project budget is agreed and monitoring expenditure against project deliverables.

At the NHS Business Services Authority (NHSBSA) we deliver a range of essential national services to NHS organisations and contractors, patients and the public.

You may already be using some of our services. Do you have a prescription pre-payment certificate? Perhaps you found this vacancy through NHS Jobs? We’re behind these, and much more.

Being one of the UK’s Best Big Companies to work for, our values are to be Collaborative, Adventurous, Reliable and Energetic. We CARE about what we do and support each other in achieving our objectives.

Our people are the heart of our organisation. We strive to ensure they feel trusted, valued and empowered. We’re passionate about nurturing and developing people. When you join us, we want you to grow, and we offer many opportunities for you to do that.

We are the NHS delivering for the NHS.

In this role, you are accountable for:
Project Delivery:

- Lead the change initiative, work package, work stream or small project to deliver the agreed outcomes within time, cost and quality constraints.
- Deliver change initiative, work package, work stream or small project in line with the NHSBSA Project Management Frameworks, and both internal and external assurance frameworks as appropriate.

Project Management:

- Day to day coordination of the project and the project team.

Planning and Scheduling:

- Assist with and maintain appropriate systems to enable effective planning and scheduling.

Business Case:

- Coordinate development of the Business Case.

Budget:

- Assist with the monitor of project spend and contribute to the compilation of budgets.
- Ensure all expenditure is governed in accordance with NHSBSA Standing Financial Instructions and DHSC / Cabinet Office spend controls

Resources:

- Schedule / manage resources to deliver the project.
- Work as part of a small team.

Benefits Realisation:

- Ensure benefits are identified, understood, measured, tracked and owned.
- Ensure appropriate Benefits Realisation Strategy is in place to enable longer term delivery of benefits against the Business Case.

Stakeholder Management:

- Identify key stakeholders and develop effective relationships.

Risks and Issues:

- Assist with the identification of risks and issues and maintain risk and issue logs, escalating as appropriate.
- Ensure risk management within project team is in accordance with NHSBSA Corporate Risk Management Framework.

Governance:

- Provide key reports and support effective governance and decision making.
- Manage progress and delivery confidence reporting in line with internal NHSBSA reporting cycles.

Assurance:

- Support appropriate project assurance.

Guidance and Support - Programme and Project Management Community:

- Seek appropriate support, guidance and coaching from the project community.
- Show commitment to personal development.
- Promote effective individual and team performance.
- Ac

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