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Estates Administrator
4 months ago
The Estates Administrator will look after a number of areas for a selection of our buildings including but not limited too PPM Check Sheets, Customer Satisfaction, PPM Notifications, SBS orders and receipts. They may be required to travel to site therefore business use of car insurance will be required. They will also be required from time to time to assist with the Estates and Facilities Helpdesk.
- High level communications with services across Trust, leading by example to model customer-focussed behaviours.
- Responsible for communicating with individuals and the Estates & Facilities teams on a regular basis.
- Will use Excel or Word to prepare documents as appropriate. Formatting of spreadsheet and using basic Excel skills
- Maintaining records and inputting new data on CAFM systems (MiCAD/Avanti/SD Pro).
- Organising maintenance repairs and reporting faults
- Responds to requests and provides information to external and internal queries from staff, patients and other departments
- Inputting information for report writing and updating records and databases
- Uses electronic communication systems e.g. e mail in accordance with Trust policy
- Use of general office equipment e.g. photocopier, shredder, laminator
- Distribution of information usually electronic
- Orders stock of office supplies
- Participate in collection of feedback surveys in relation to experience of our services
- General office duties
- Liaison with IT helpdesk to report problems promptly
- Track responses to correspondences
- The post holder will be required to attend training sessions which are not necessarily held at your work place and sometimes not whilst rostered into work.
- To undertake other duties at the discretion of your Manager.
Kent and Medway NHS and Social Care Partnership Trust (KMPT) provides mental health, learning disability, substance misuse and other specialist services for 1.8 million people across Kent and Medway. We pride ourselves on providing high quality clinical services, innovation and partnership working. We are one of the larger NHS trusts covering an area of 1,450 square miles, employing over 3,600 staff and operating from over 100 buildings across Kent and Medway.
The range of services offered by KMPT offers unique opportunities for your professional development. We are committed to delivering integrated, community-based health and social care services and our strategy is underpinned by a ‘recovery and wellbeing model’ delivered in partnership with service users, their families and a wide range of organisational stakeholders.
Please refer to the attached job description for full details of the main responsibilities of the role.
