Finance and Admin Worker

5 days ago

London, United Kingdom Living Under One Sun Full time

**LIVING UNDER ONE SUN-FINANCE & ADMIN WORKER**

**JOB DESCRIPTION & PERSON SPECIFICATION**
- _____________________________________

Responsible to : LUOS Chief Executive

Basic Salary: £15 per hour (£28,080 pro rata) plus 3% pension contribution

Hours: 21 hours per week

Location: Based primarily at LUOS’s office premises, currently NRC, 177 Park Lane,

Tottenham N17 0HJ, with work at additional locations required from time including the LUOS Community Hub, Café and Gardens inside Down Lane

Park, Park View Road, Tottenham N17 9EX.
- _____________________________________

**JOB DESCRIPTION**

**KEY RESPONSIBILITIES OF THE JOB**

To provide financial and administrative support to ensure the effectiveness of LUOS.

**Finance**:

- Bookkeeping all aspects of income and expenditure, project by project, using

Quickbooks
- Bank reconciliations
- Accruals, prepayments and journal entries
- Processing invoices and payments
- Managing payroll and national insurance payments
- Manage cash, income and expenditure payments, and ensure that petty cash is fully accounted for
- Updating the budget, ensuring that the accounts are well managed and kept up-to
- date
- Producing financial reports from Quickbooks, including monthly management accounts
- Ensuring financial controls and policies are adhered to, reporting any inconsistencies to the Chief Executive.

**Office Management& Administration**

**To be responsible the efficient operation and management of LUOS’s office including reception.**
- Ensure LUOS office and organisational files, including funding agreements, contracts, suppliers details and records, project information, and policies and procedures, are well organised and up to date.
- Ensure effective office information systems are in place for monitoring and evaluating projects and service outcomes, including participants contact detailsand feedback records.
- Ensuring records of LUOS project activities are accurate and kept up to date including contact lists, attendance records,volunteer databases, output and outcome achievements.
- Provide administrative support for events.
- Order office and equipment supplies and ensure that IT and filing systems function effectively.
- Communicate with building managers and cleaners to ensure the office is clean, tidy and safe.
- Provide administrative support to the Chief Executive
- Assist with marketing and promoting LUOS activities and events, make regular social media postings

**General**:

- Confidentiality: at all items ensure and uphold the confidentiality of financial and other project and participant information.
- Promotion of LUOS: to work at all times to further the aims of Living Under One Sun including promotion of the café, hub, events, projects, volunteering opportunities and donations to the charity.
- Health and Safety: All staff are legally responsible for ensuring Health and Safety considerations are taken into account in all working situations. Staff are encouraged to make reports or suggestions to the CEO (or Health and Safety Officer if applicable) on any matters of concern.
- Equality and Diversity: to work at all times within Living Under One Sun’s Equality and Diversity policy and to address discrimination and promote equal opportunities wherever possible, especially with regard to volunteer recruitment and welcoming vulnerable people.
- Adhere to the policies and procedures of Living Under One Sun, and be a responsible and positive representative of the team and Living Under One Sun to external stakeholders, groups, individuals and funding bodies.
- To be flexible to work outside normal office hours (i.e. evenings and weekends) on occasion.
- To undertake any other reasonable duties commensurate with the post

**PERSON SPECIFICATION**

**SKILLS AND EXPERIENCE REQUIRED**
- A commitment to LUOS’s mission and way of working.
- Strong organisational and administrative skills, including the confidence to deal with

IT and telephone providers
- Excellent communication skills, including the ability to mix with a wide variety of people from the community
- ESSENTIAL :Experience of electronic financial systems, in particular QuickBooks
- DESIRABLE: Association of Accounting Technicians (AAT) Level 2 or 3 Bookkeeping and Accounts qualification or accredited equivalent.
- Excellent numeracy skills and the ability to record and report accurate financial transactions and collate reports with supporting documentation
- Good skills and confidence with MS packages and spreadsheets, particularly Excel and Word
- Good literacy skills, including the ability to minute meetings and produce written financial summaries
- Competent is use of social media.
- Ability to work positively in a small team and to manage a busy workload calmly

**BACKGROUND ON LUOS**

Multi-award-winning Tottenham community charity Living Under One Sun (LUOS) was created in

2005, LUOS delivers free frontline community-led projects, services, events and festivals: on health an

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