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Training Administrator

4 months ago

Burntwood, United Kingdom Very Important Personnel (VIP) Full time

Our Client, a market-leading engineering Company are recruiting for a **Training Administrator** to provide accurate and detailed training, audit and administration support within the HR team. This is a fantastic opportunity to support a highly experienced and passionate HR Manager, working in a varied and challenging positionwith the opportunity to learn and develop within a progressive SME.

A competitive starting salary of**£23,000 - £25,000 depending on experience.**

**This role would be suitable for someone with an interest, experience or qualification in Training/Audits who has excellent communication skills, an organised nature, strong IT skills (including Microsoft Excel) and a desire to solve problems.**

**Brief Overview of role:

- **
- Providing Admin Support to HR Team.
- Booking of training courses.
- Supporting all company vehicle drivers with vehicle issues / hires / insurance/accident reporting.
- Assist with COVID procedures.
- Support with business administration tasks to ensure excellent customer service is provided at all times.
- **Employee Development/Training and Site Access**: create IT records, update training files, book training courses, manage engineering passes and security clearance, assist with passes to enable engineers to attend sites, support in buildingannual training plan, produce competency letters for engineers, add skills as required to company database.
- **Engineer site access**: manage renewal of site passes/ new pass requests, ensure appropriate engineer security clearance, request DBS checks, chase engineers for associated paperwork.
- **General administrative duties**:Reception duties, managing incoming calls/messaged to HR department, filing, shredding, post distribution, franking, organising meetings/refreshments/travel/accommodation/flights.
- Manage PPE and Workwear register.
- **Fleet management**: hire car/insurance paperwork/bookings. Assist with checks on driving licences.Accident/incident reporting. Eyesight and G&A testing. Ordering and issuing of new vehicles. Book hire vehicles. Notify of changes to insurance.Log and report accidents to insurance company. Identify issues with VAT and excess payments.
- **Audits**: manage building services folder ensuring compliance with legislation and H&S, assisting with audit paperwork, acting as fire warden, with weekly testing of alarm. Assisting with audit paperwork and preparation for accreditationsto include; ISO/FORS/RISQS/Achilles. Preparing of training documents. Act as Sentinel coordinator, ensuring cards are ordered for engineers. Produce log of training hours per month.
- **Employee records**: prepare Engineer Code of Conduct starter packs for new employees, maintain holiday records, prepare starter packs, update training database, update ISO records, produce annual training plan, produce MI for HR board reporting,produce other MI reports as required.
- **Meetings & travel for management team**: record online bookings, order lunches, book hotels and accommodation, flights/trains, supplies of cleaning equipment and tea/coffee etc. for meetings.
- **COVID-19**:Manage vaccination register, temperature testing, daily reporting.
- A HR/ training/ audit related qualification (desirable).
- Experience in at least one of these areas, with the desire to learn and develop.
- **Strong IT skills to include Microsoft Excel,**PowerPoint, Word and Outlook.
- A proactive attitude.
- Up to date knowledge of employment legislation (desirable).
- Excellent communication skills, both written and verbal.
- ISO/audit experience (desirable.)
- Ability to use social media in a corporate environment.
- Good organisational skills.
- Strong problem solving ability.
- Experience producing MI reports with an understanding of KPI’s and the need for identifying variances.
- A keen eye for detail.
- Ability to demonstrate a positive, corporate, proactive approach to work.
- The desire to work as part of a team.
- Driving license.

**Benefits to include:

- **
- Competitive starting salary of **£23,000 - £25,000 depending on experience.**:

- Ongoing salary review based on performance.
- The opportunity to work with and learn from a highly qualified passionate HR Manager.
- Opportunity to work for a market leading Company who value their staff.
- Pension scheme.
- Holiday entitlement**:24 days in year 1 rising to 26 days in year 2 (plus bank holidays.)**:

- Working hours: 8am - 5pm Monday to Friday.
- Free parking.
- Start date: ASAP.