Orthopaedic Associate Medical Secretary

2 weeks ago

London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

We are thrilled to be able to offer the job of Associate Medical Secretary in Orthopaedics. The position will be a permanent, 37.5-hour position at Guy's Hospital, based at Guys & St. Thomas's Hospital. In your supporting statement, please specify your preference.

The department is responsible for secretarial service to all our consultants in the elective service at Guy’s and t St Thomas’ Hospital.

We are looking for an individuals with good organizational skills and excellent attention to detail. You must be a team player with the ability to problem solve and work independently.

A good understanding of the Orthopaedics and previous hospital administration experience is essential. Previous employees have progressed to other roles as a result of the experience they gained within the department.

The post holder must be IT literate and have the ability to navigate trust IT systems as well as monitor the utilisation of outpatient clinics.

An exciting opportunity has arisen within Surgery for a Associate Medical Secretary to join our busy administrative team. This is an exciting and challenging role within the administration team in which the post holder would have an opportunity to make a direct positive impact on patient experience within the Trust.

Main

**Responsibilities**:
The duties and responsibilities listed below are representative of the Associate Medical Secretary role and its purpose within the service; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative duties and responsibilities commensurate with the level of the post, to support the smooth running of the secretarial service.

**Secretarial/Administrative responsibilities**:

- Provide full secretarial support to the clinicians and members of their teams with respect to their general medical duties and specialist work.
- Type clinical letters which may include those of a distressing or emotional nature, as well as discharge summaries or other relevant correspondence and documents as required in line with the Trust targets and local SOPs.
- Complete general clerical duties including photocopying, filing, collection, opening and distribution of post, faxing, arranging couriers, shredding of confidential information.
- Be aware of, and ensure co-ordination of work to meet quality standards with regard to accuracy and deadlines.
- Ensure that all daily tasks and ongoing workloads are prioritised and completed within agreed timeframes.
- Prioritise incoming correspondence and ensure it is promptly dealt with the appropriate member of staff.
- Manage the transfer of patient information in line with the Trust policies and procedures for patient records and clinic processes.

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