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Contract Administrator 13707732
4 weeks ago
Multi Trades Recruitment are looking for an experienced Contract Administrator for a temp role based in Reading.
**About The Job**
We are looking for a experienced administrator who has previous experience within Facilities Management and is able to come on board & hit the ground running with the below tasks.
- Generate quoted works within SAP and Plan-on in a timely manner, updating the Quotation System with job numbers and any additional information as required.
- Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa.
- Liaise with the Contract Manager, Supervisors and Scheduler to schedule/assist arranging labour attendance and lab requirements for remedial works.
- Uploading of all statutory documentation to internal tracker, and issue Stat Docs to designated customer Compliance Teams for upload to client portals, Customer Portals Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork
- Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests
- Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers.
- Chase appropriate party for supporting information if not in place. Liaise with the Contract Manager and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team.
- Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
- Carry out general administrative duties in line with the departmental policies & procedures as required including cross training on the other administrative roles to provide absence cover Undertake any ‘ad hoc’ duties as requested by Management team
Mon to Fri
8am - 5pm
£12.61p/h
Weekly pay
Initially around 6 weeks work - possibly longer
**About You**
- Prior experience of CAFM systems (Coupa, SAP & PlanOn) and purchasing systems advantageous
- Health & safety awareness
- Ability to adapt to time critical situations and respond accordingly
- Water treatment experience preferred
- Strong communicator
- Able to get to RG1 area for 8am starts
**About Multi Trades Recruitment Limited**:
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