Secretary - Commercial Property

2 weeks ago

Manchester, United Kingdom Clarke Willmott Full time

**Vacancy details**:
We are looking to appoint a Secretary to provide a high level of assistance and support to our busy Partners and other team members within our Commercial Property department in Manchester. You will also provide remote assistance to the Birmingham team as well as the wider Commercial Property Division as needed.

**Role**:Secretary
**Location**:Manchester
**Hours**:Full Time
**Term**:Permanent
**Vacancy Reference**:1169-BMR

**Who we are**:
Our national Commercial Property team has presence in all seven of our offices and consists of approximately 100 fee earners and support staff. We are consistently regarded in the Legal 500, with a focus on quality work with reputable clients. Nationally, we have 30 well-regarded Partners and we are continuing to grow.

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people - each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.

We work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.

Most of our people choose to work in a hybrid fashion, working from home and attending our offices on occasion. Our offices are in Bristol, Birmingham, Cardiff, London, Manchester, Southampton, and Taunton.

**Day to day, you’ll be successful in this role by**:
Providing high quality and professional support to the Commercial Property team. The role will require excellent organisational skills, diary management and development of a good knowledge of clients and work carried out.

You will be:

- Producing documents.
- Undertaking audio and copy typing.
- Opening and closing client files.
- Managing invoicing.
- Ensuring documents and e-filing are stored correctly.
- Arranging payments in and out and transfers between accounts.
- The first point of contact for clients and intermediaries and have regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), so you should demonstrate professionalism, diplomacy and sensitivity in all your communications.

You may also be involved in other administrative/secretarial activities as required, including helping other administrators and secretaries during busy periods, and to cover absences in the division.

It is an integral part of this role that you comply with information security and all firm policies and procedures.

**This role is right for you if**:
You love being organised and managing a busy and varied workload, we would be keen to hear from you. Previous and up to date experience of working within a similar role in a legal environment is preferable.

This role will suit you if you like to prioritise your own workload, work closely to deadlines, can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, used to organising yourself and others, when necessary, that you have a flexible ‘can-do’ attitude, and the skills to work closely with various stakeholders.

You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills.

You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.

We expect you to be someone who takes pride in your work and in providing a first class support service, anticipating our lawyers’ needs in advance wherever possible, and paying meticulous attention to detail in all of your work.

**What we can offer you**:
A career at Clarke Willmott will feel different to other law firms. We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.

Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey.

There’s no doubt we expect the best from our people and even the occasional extra mile. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.

Listen to what a few members of our team have to say about what life here at Clarke Willmott is

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