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Legal Secretary- Commercial
4 months ago
Vacancy details
We are seeking an experienced legal secretary to support our busy partners and other lawyers in our well-regarded Commercial / Intellectual Property team in the corporate division of the firm.
Role: Legal Secretary
Location: Manchester
Hours: Full-time
Term: Permanent
Vacancy Reference: 1239-BMR
Who we are
You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to that makes it easy for you to stay with us for many years.
We work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.
Most of our people choose to work in a hybrid fashion, working from home and attending our offices on occasion. Our offices are in Bristol, Birmingham, Cardiff, London, Manchester, Southampton, and Taunton.
Day to day, you’ll be successful in this role by:
Providing high quality and professional support to our nationwide located lawyers who specialise in non-contentious Commercial/ Tech/ Intellectual Property/ Data Protection law. The role will require excellent organisational skills, diary and event management and over time we would expect you to gain a good knowledge of our clients and the work we carry out.
Your regular duties will include:
• Monitoring and managing email traffic,
• Producing documents,
• Drafting client and third party letters and emails,
• Updating the Team intranet profile as required,
• Filing firm precedents, updating client lists,
• Setting up client appointments and business event attendance for your team,
• Attending Team calls and preparing Minutes,
• Undertaking anti-money laundering checks,
• Managing the invoicing process,
• Ensuring documents and e-filing are stored correctly,
• Arranging payments in and out and transfers between accounts,
• Opening and closing and archiving client files,
• Often being the first point of contact for potential clients and/or intermediaries and have regular communication with them (taking messages, assisting with routine queries, arranging meetings , so you should demonstrate professionalism, diplomacy and sensitivity in all your communications.
You may also be involved in other administrative/secretarial activities as required, including helping your colleagues during busy periods, and to cover absences in the wider corporate team.
This role will allow you to work flexibly splitting your week between your home working environment and our friendly Manchester office. The fee-earners that you will be working with will be based in other offices as well as in the Manchester office so an ease to communicate easily on Teams is essential.
It is an integral part of this role that you comply with information security and all firm policies and procedures.
This role is right for you if:
Have previous experience of working within a legal environment, however if you have at least 12 months’ experience of working within a similar role in the professional services sector and have a genuine interest in working within the legal sector, we would very much like to hear from you.
This role will suit you if you like to prioritise your own workload, work closely to deadlines and once you are comfortable and confident in your role, work with minimum supervision and under pressure. You will need to demonstrate from experience that you are organised and pro-active, that you have a flexible ‘can-do’ attitude, and the skills to work closely with various stakeholders and have positive direct contact with clients.
You will have excellent spelling and grammar and, ideally, experience of audio typing. You will be proficient with the Microsoft 365 package, including Excel, PowerPoint, Litera Compare and be comfortable with learning new databases and other software packages such as Teams, Smartsearch (the anti-money laundering app) 3E accounts system and (if possible) HighQ.
You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.
We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role. Prior experience with a trade mark or patent attorney firm and knowledge of the trade mark application process in the UK is not a pre-requisite but will be an advantage.
What we can offer you:
A career at Clarke Willmott will feel different to other law firms. We thrive on our because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.
Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive and a range of wellbeing initiatives to support your .
