Matchday Event Coordinator

3 months ago

Bristol, United Kingdom Ashton Gate Stadium Full time

Ashton Gate Stadium is a unique sports and entertainment business with the core aim of providing integral support services to ensure the sustainability of Stephen Lansdown’s sporting group of companies which includes Bristol Sport, Bristol City, Bristol Bears, Bristol Flyers Basketball and each of their respective community charities.

**JOB PURPOSE**

Responsible for all pre and on the day match hospitality coordination including box holder and boardroom requirements, liaising with operational and club representatives along with guest speakers and VIP’s. Preparation and delivery of tickets and itineraries and ensuring all departments have the relevant information prior to matchday to ensure hospitality runs smoothly.

**KEY OBJECTIVES**
- Coordination of all aspects of matchday hospitality and administration.
- Distribution of final details to key operational departments.
- Distribution of tickets and itineraries to all hospitality bookers.
- To be present at each matchday to ensure hospitality runs smoothly and to problem solve where required.
- Maintain regular contact with hospitality bookers regarding all aspects of their packages.

**KEY RESPONSIBILITIES (KPIs)**
- Using the ticketing system to book and distribute hospitality e-tickets for all match-to-match bookings.
- Utilising the events booking system to collate catering requirements liaising with kitchen and operational staff in advance of a match day.
- Preparation of all aspects of the event for matchday hospitality - Collating numbers/dietaries/Box requirements/special requirements/sponsors/media/mascots/ birthdays/directors Box
- Creating and distribution of function sheets detailing any dietary or special requirements, liaising with Bristol City to obtain club, boardroom and player F&B requirement.
- Preparation and printing of hostess packs which details guest lists, table plans and boardroom ticket collection.
- Attend pre-match meetings 2 days prior to a matchday to update relevant departments with hospitality numbers and special requirements.
- Liaise with hostess agency to book required hostesses 14 day ahead of matchday.
- Lead hostess briefing 3.5 hours prior to kick-off on each matchday. Manage and coordinate hostesses throughout the matchday.
- To be the face of matchday hospitality, requirement to be onsite for every matchday to oversee and ensure hospitality runs smoothly. To problem solve where required and to build relationships with our seasonal and match to match clients
- Input and manage all hospitality packages on events booking system, ensuring allocations are correct.
- Hospitality general inbox management, distribute enquiries across the team.
- Support with answering phones and taking hospitality bookings where required.
- Working closely with the ticketing team to ensure all packages are set up online and closed 48 hours prior to matchday.
- Keeping a watchful eye on matchday occupancy ensuring we do not over book.
- Pre-season preparation of: box passes, lanyards, wristbands and any other stationary requirements and complete a regular stock take throughout the season.
- Assist Hospitality Sales manager with Administrative duties as necessary.
- Organise guest speakers Q&A and manage running order.

**Essential Skills**
- Excellent Administration Skills
- Excellent Customer Service Skills.
- Strong communication skills (both written and verbal) and confident manner.
- Proactive attitude and a self-starter who takes initiative.
- Professional, confident, motivated and enthusiastic.
- Ability to tightly manage your time effectively and productively.
- A positive, bright and energetic demeanour.
- Willingness to support the team in relevant admin tasks.
- Highly organised team player, flexible and able to handle multiple activities, establish. priorities, meet deadlines and work efficiently.
- Great attention to detail.

**Desirable Skills**
- Experience of managing and co-ordinating the organisation of events.
- Previous experience working within a sports environment.

**Equal Opportunities**

We are committed to the principle of equal opportunity and its policies for recruitment, selection, training, development and promotion are designed to ensure that no employee receives less favourable treatment on the grounds of race, colour, nationality, religion or belief, sex, sexual orientation, marital status, age, ethnic and national origin, disability or gender reassignment.

**Safeguarding**

**Ashton Gate Ltd is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees to share this commitment.**

**Job Types**: Full-time, Permanent

Pay: Up to £25,000.00 per year

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person

  • Matchday Experience Executive

    3 months ago

    Bristol, United Kingdom Ashton Gate Stadium Full time

    As Matchday Experience Executive you will be responsible for selling, organising and running matchday experiences for Bristol City, Bristol City Women, Bristol Bears, Bristol Bears Women and Bristol Flyers. The primary focus of the role is delivering memorable mascot packages and matchday group experiences for fixtures at Ashton Gate and Bristol Flyers home...

  • Junior Event Coordinator

    3 months ago

    Bristol, United Kingdom Fosters Event Catering Full time

    **Junior Event Coordinator** **Fosters Events at Aerospace Bristol** Are you passionate about creating unforgettable experiences? Do you have a knack for organizing and coordinating events? If so, we have the perfect opportunity for you! Fosters Events at Aerospace Bristol is seeking a dynamic and enthusiastic Junior Event Coordinator to join our...

  • Junior Event Coordinator

    3 months ago

    Bristol, United Kingdom Fosters Event Catering Full time

    **Junior Event Coordinator** **Fosters Events at Aerospace Bristol** Are you passionate about creating unforgettable experiences? Do you have a knack for organizing and coordinating events? If so, we have the perfect opportunity for you! Fosters Events at Aerospace Bristol is seeking a dynamic and enthusiastic Junior Event Coordinator to join our...

  • Event Coordinator

    3 months ago

    Bristol, United Kingdom SS Great Britain Trust Full time

    **Position**: Events Coordinator **Location**: SS Great Britain, Brostol **Salary**: £25,000 per annum **About Us**:We are an iconic historic venue nestled in the heart of Bristol. The SS Great Britain is Bristol's No.1 visitor attraction offering a unique backdrop for a wide range of events, from weddings and corporate functions to cultural celebrations...

  • Event Coordinator

    16 hours ago

    Bristol, Bristol, United Kingdom Sja's West Full time

    Job Summary:As an Area Event Lead at Sja's West, you will be responsible for organizing first aid cover for public events such as football matches and concerts. This role involves coordinating operational delivery of events within allocated areas, ensuring high standards of event operational delivery, and ensuring events are appropriately resourced.Key...

  • Event Coordinator

    13 hours ago

    Bristol, Bristol, United Kingdom Sja's West Full time

    Job Summary:As an Area Event Lead at Sja's West, you will be responsible for organizing first aid cover for public events such as football matches and concerts. This role involves coordinating operational delivery of events within allocated areas, ensuring high standards of event operational delivery, and ensuring events are appropriately resourced.Key...

  • Events Coordinator

    3 months ago

    Bristol, United Kingdom Jisc Full time

    More details Events coordinator **Salary**: Circa £25,000 per annum negotiable depending on experience Contract: Permanent Location: Hybrid - flexibility to work from home and at any of our main hubs (Proximity to our Bristol office preferred) Jisc is the UK digital, data and technology agency focused on tertiary education, research, and innovation. We...

  • Events Coordinator

    4 days ago

    Bristol, Bristol, United Kingdom Sanderson Government & Defence Full time

    Job DescriptionWe are a leading provider of integrated services to the government and defence sectors, focused on delivering exceptional results for our clients. We specialise in making memorable events with exceptional marketing.Our purpose is 'Creating positive impacts' whether that is for our clients, our business, our team members or the industry as a...

  • Event Planning Coordinator

    5 days ago

    Bristol, Bristol, United Kingdom Venatu Recruitment Group Full time

    Job Description**Event Planning Coordinator - Events**Bristol£30,000**Job Summary:**We are seeking a highly organized and detail-oriented Event Planning Coordinator to join a business that specializes in events. The Event Planning Coordinator will play a crucial role in planning, executing, and delivering a variety of events, ensuring that all projects are...

  • Event Coordinator

    3 days ago

    Bristol, United Kingdom We The Curious Full time

    About the RoleWe are seeking an experienced Event Manager to join our team at We The Curious, a leading science centre in the South West of England. As an Event Manager, you will be responsible for the management of events, liaising with clients in the lead up to the event, and managing the live event.Key ResponsibilitiesDeliver events with flexibility to...

  • Event Coordinator

    5 days ago

    Bristol, United Kingdom We The Curious Full time

    About the RoleWe are seeking an experienced Event Manager to join our team at We The Curious, a leading science centre in the South West of England. As an Event Manager, you will be responsible for the management of events, liaising with clients in the lead up to the event, and managing the live event.Key ResponsibilitiesDeliver events with flexibility to...

  • Event Planning Coordinator

    4 days ago

    Bristol, Bristol, United Kingdom Venatu Recruitment Group Full time

    Job Summary:We are seeking a highly organized and detail-oriented Project Coordinator to join a business that specializes in event management. The Project Coordinator will play a crucial role in planning, executing, and delivering a variety of events, ensuring that all projects are completed on time, within scope, and budget.Key Responsibilities:Assist in...

  • Event Planning Coordinator

    5 days ago

    Bristol, Bristol, United Kingdom Venatu Recruitment Group Full time

    Job Summary:We are seeking a highly organized and detail-oriented Project Coordinator to join a business that specializes in events. The Project Coordinator will play a crucial role in planning, executing, and delivering a variety of events, ensuring that all projects are completed on time, within scope, and budget.Key Responsibilities:Assist in the planning...

  • Event Planning Coordinator

    4 days ago

    Bristol, Bristol, United Kingdom Venatu Recruitment Group Full time £30,000

    Job Title: Project Support CoordinatorJob Type: Full-timeCompany: Venatu Recruitment GroupAbout Us:Venatu Recruitment Group is a leading recruitment agency specializing in events and project coordination. We are seeking a highly organized and detail-oriented Project Coordinator to join our team.Job Description:Key Responsibilities:Assist in the planning and...

  • Sales and Events Coordinator

    3 months ago

    Bristol, United Kingdom LOKI POKÉ Full time

    **Responsibilities**: - Oversee the coordination and execution of events, primarily focusing on corporate events and catering, ensuring seamless delivery of LOKI POKE's products. - Actively engage in sales and lead generation efforts to secure new corporate events and catering opportunities, expanding the business's client base. - Drive and/or tow trailer...

  • Event Coordinator

    2 days ago

    Bristol, Bristol, United Kingdom Hotel Du Vin Full time

    Hotel du Vin: A Leader in HospitalityWe are seeking a highly skilled and experienced Event Coordinator to join our team as a Meeting and Events Operations Manager. As a key member of our operations team, you will be responsible for overseeing all aspects of meetings, events, and weddings at our hotel.Key Responsibilities:Manage the conference area, ensuring...

  • Event Coordinator

    2 days ago

    Bristol, Bristol, United Kingdom Hotel Du Vin Full time

    Hotel du Vin: A Leader in HospitalityWe are seeking a highly skilled and experienced Event Coordinator to join our team as a Meeting and Events Operations Manager. As a key member of our operations team, you will be responsible for overseeing all aspects of meetings, events, and weddings at our hotel.Key Responsibilities:Manage the conference area, ensuring...

  • Event Project Coordinator

    14 hours ago

    Bristol, Bristol, United Kingdom Live Recruitment Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Project Coordinator to join our team at Live Recruitment. As an Event Project Coordinator, you will play a crucial role in supporting the delivery of events and projects for our clients.Key ResponsibilitiesAssist Project Managers with end-to-end event delivery, ensuring seamless...

  • Event Project Coordinator

    17 hours ago

    Bristol, Bristol, United Kingdom Live Recruitment Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Project Coordinator to join our team at Live Recruitment. As an Event Project Coordinator, you will play a crucial role in supporting the delivery of events and projects for our clients.Key ResponsibilitiesAssist Project Managers with end-to-end event delivery, ensuring seamless...

  • Event Coordination Specialist

    3 weeks ago

    Bristol, Bristol, United Kingdom ADLIB Recruitment Full time £40,000 - £50,000

    Position OverviewADLIB Recruitment is seeking a skilled Event Coordination Specialist to become a vital part of our Marketing division on a temporary basis. This position presents a remarkable chance to oversee and execute a varied events portfolio, collaborating closely with both internal teams and external collaborators.Key ResponsibilitiesLead the...