HR & Finance Administrator

3 weeks ago


Southampton, United Kingdom The Beehive Project Full time

The Beehive Project is a young and dynamic company that accommodates and supports 16+ young people with complex needs in central Southampton. We are passionate about our service and the support we provide.

**Location**:
You will be based in the centre of Southampton in our newly created multipurpose office. Our office also incorporates a drop-in centre for the young people we support as such you will be interacting with them daily and occasionally supporting them to complete administration work they need to do.

**The Role**:
This is an exciting, busy, and challenging role with very varied and interesting workload.

Your responsibilities are:

- Creating and uploading Rotas onto our system on a weekly basis
- Ensuring our Safer hiring Policy is adhered to (Organising DBS Checks, requesting references)
- Organising and arranging meetings between the various social workers, support staff and Young People
- Ensuring all gas and electrical certificates are up to date across our property portfolio
- Administer HR related documentations such as offer letter, contract of employment etc.
- Maintaining and ensuring the HR Database is up to date and accurate, including holidays and sickness leave.
- Supporting internal and external inquiries and requests related to the HR department.
- Support with the recruitment process, posting jobs and setting up interviews.
- Administer the probation process, ensuring Managers know when review meetings are required, confirming they have the documentation to complete the meeting, and recording all information on a digitalised system.
- Uploading of all receipts into Hubdoc
- Note taking for meetings when required
- Setting up accounts for Young People in our CRM

**About you**:
The core qualities we are looking for are:

- Strong organisational skills
- Excellent communication skills
- Ability to work to deadlines
- Flexibility
- Commitment to high standards
- Ability to multi-task
- Strategic planning skills
- A responsible attitude
- Commitment to self-development
- Ability to work as part of a team.

Experience inside a social work organisation is not essential as full training will be provided. However, you will need to evidence that you can match most of the core skills above.

**Hiring Policy**:
Since you be working with vulnerable young people a full advanced DBS check will be conducted before you can begin the role. Additionally, two references will be taken.

We are an equal opportunity employer; this role is open to everyone who feels they can meet the challenge

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends


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