Operations Administrator

7 months ago


Livingston, United Kingdom CemServe Limited Full time

A full job description will be provided to those selected for interview.

**About the Company**:
Established in 2017, CemServe provides specialist grouting experience and personnel to the offshore construction industry worldwide. We pride ourselves in helping clients achieve their operational requirements through the provision of high-quality consultation, supervision, and personnel services.

**The Role - Reporting to the Operations Manager**:
We currently have an exciting opportunity to join us, as an experienced Operations Administrator to support the Managing Director and the Operations Manager by coordinating all office activities in an efficient and professional manner. We want the best people to work for us and we know that a supportive and friendly working environment plays a key role in attracting and retaining employees. We promote the sharing of knowledge and invest strongly in training and development.

**Key Tasks & Responsibilities**:

- To onboard new sub-contractors.
- To be the main point of contact for all sub-contractor documents. To manage the sub-contractor technical, medical, commercial and other relevant documents ensuring that documents are filed and within date. To maintain the CemServe Sub-Contractor Management spreadsheet.
- To manage the sub-contractor technical, medical, commercial and other relevant documents ensuring that documents are filed and within date.
- To liaise with the Operations Planning Coordinators to identify and facilitate the placement of new sub-contractors.
- Regular reviews of key company documents including quotes, PO numbers and subcontractor Agreements, maintain approved supplier list
- To ensure all relevant documents are received by the company in the timescales required and filed timely and accurately.
- General administration tasks

**Qualifications & Skills**:

- Exceptional communication skills with particular focus on customer service (both internal and external customers).
- Must be familiar with office management procedures and basic accounting principles.
- Must be IT literate and able to navigate MS Office.
- Strong organisation skills with the ability to keep calm under pressure, and to handle confidential information and record-keeping.
- Able to work effectively in an environment of constant operational change.
- Proven experience an administration role.
- Experienced in building successful business relationships.
- Has the ability to create and develop an environment of continuous improvement.
- Logical and analytical thinker.
- Preferred but not essential experience in finance.

Hours of work: Monday to Friday 8.30 am to 5.00 pm with 1 hour for lunch between 1-2pm.

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£26,000.00 per year

Schedule:

- Day shift

Supplemental pay types:

- Bonus scheme

Work Location: In person



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