Facilities/maintenance Assistant

6 months ago

Edinburgh, United Kingdom Capella charity Full time

**JOB DESCRIPTION**

FACILITIES ASSISTANT

Purpose of the role

The Facilities Assistant is responsible for supporting all aspects of site management including a wide range of duties and responsibilities connected with the buildings, grounds and facilities of the Charity. You will carry out day to day janitorial and DIY tasks across one or more buildings, ranging from small repairs and general maintenance to cleaning, supporting moves and basic security functions. Remit for the role covers cleaning, supporting contracts/contractors’ visits, routine maintenance and refurbishment, supporting projects, the development of new facilities, organising repairs, and advising Operations Manager of any works required in connection with the offices, buildings and facilities of the Charity.

Principal duties

**Service delivery**

In conjunction with the Operations Manager, be responsible for the day-to-day upkeep of the TEENS+ buildings ensuring cleanliness and maintenance are delivered to a high standard;
Organise waste and recycling disposal;
Order and maintain PPE stock, office supplies and consumables;
Support staff teams with problem solving of buildings issues;
Support the Operations Manager and the Centre Managers with any centre-based activities such as moves, events or maintenance projects;
Monitor kitchen stock levels, working with staff to provide shopping lists where appropriate;
Ensure all food hygiene standards are met and maintained within the kitchens, including a rolling cleaning program;
Support the centres with food hygiene paperwork;
To assist staff and students to maintain and clean laundry as required.

**Communication**

Work collaboratively with others to further cross department working;
Work with the Centre Management Teams to fully understand their facility needs and issues to avoid any potential disruption to operational activity as the organisation continues to grow;
Highlight concerns to Operations Manager as appropriate.

**Corporate responsibilities**

Work with the Operations Manager to monitor the organisation’s H&S procedures and ensure all building security and fire prevention systems are fully operational, tested, and appropriately maintained;
Support with COSHH risk assessments and weekly/monthly fire safety checks;
Work with the Operations Manager to ensure all building equipment and furniture is maintained and appropriately tested, e.g. annual PAT of electrical equipment.

**General**

Ensure that the maintenance of Charity buildings, facilities and environment are effectively undertaken;
Delegate tasks as appropriate to other site staff or outside contractors, ensuring Health & Safety regulations are adhered to;
Lead by example by acting as a role model for our values;
Monitor the performance of the cleaning staff to ensure a clean, tidy and well-maintained environment across all sites;
Ensure the departments’ activities meet organisational requirements for quality management, health and safety, legal stipulations, environmental policies and a general duty of care;
**Finance**

Support in budget control for the centre’s orders;
Manage credit card receipts;
**Other**

Support in the other centres for holiday cover.

This descriptor is a guide for the post holder but other appropriate duties may be necessary from time to time.

**Key Metrics**

Feedback scores from the centre Management Teams, Budget Control and engagement within the teams.

**Values**

Our people and our values are most important to us, so any member of our team must understand and live these values:
**Tailored - **We always put people at the centre of our work.

**Humour - **Great things can be achieved when we are happy and have fun.

**Resilient - **Flexibility, confidence and creativity turn challenges into opportunities.

**Integrity - **Passion and professionalism are vital for all involved in our organisation.

**Value - **Everybody deserves respect and we are enriched through our differences.

**Empathy - **Compassion and care are in everything we do.

**Key skills, attributes and experience**
- Track record in caretaking/housekeeping and health & safety.
- Excellent planning skills.
- Good working knowledge of Microsoft word, excel and outlook.
- Ability to manage own time effectively and demonstrate initiative including establishing priorities.
- Ability to prioritise and manage work whilst maintaining a flexible approach to respond to urgent requests.
- Ability to drive (desired not essential).

Further information is available on our website:
**Job Types**: Part-time, Permanent

**Salary**: From £22,000.00 per year

Expected hours: 16 per week

**Benefits**:

- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee mentoring programme
- Free parking
- Gym membership
- Health & wellbeing programme
- Sick pay

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to Commute:

- Edinburgh (preferred)

Work Location: In person

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