Property Sales Administrator

2 months ago


Edinburgh, United Kingdom Rettie and Co. Full time

**KEY DETAILS**:
**Location**: Edinburgh
**Department**: Rural Sales
**Reports to**: Rural Director
**Hours per week**:37.5 hours
**Hours of work**: Monday to Friday (09:00 - 17:30)

**Purpose of the role**:
You will provide administrative support to the Rural Director and wider team. This will involve a variety of sales activities including property marketing, invoicing, compliance, and preparing correspondence for clients.

You will also assist the team by responding to inbound enquires, ensuring an exceptional standard of customer service is provided to all customers by using your excellent communication and relationship building skills.

**Key responsibilities**:
Administration & Compliance
- Responsible for supporting the Director and wider team with a variety of administrative tasks throughout the sales journey
- Supports the sales team in ensuring the accuracy of all property marketing materials and ensuring all compliance requirements are met with:

- CPR & BPR 2008 compliance
- Data Protection Act 2018 compliance
- Anti-Money Laundering Regulations
- Responsible for ensuring accuracy of own data input into Reapit (CRM), therefore ensuring the accuracy of management accounts and management reporting.

Delivering Exceptional Service
- Responsible for adhering to agreed sales systems and processes, specifically:

- Responding to Home Report and brochure/property information requests
- Assist with setting up of viewings and valuations of properties

**Key competencies**:
Essential
- Prior experience of working in an administrative role
- Proficient in the use of IT systems including MS Word, Excel & Outlook
- Proven ability and passion for delivering an exceptional level of service

Desirable
- Prior experience of Reapit or a comparable database product
- Experience of working in estate agency or professional services
- Detailed knowledge of the residential sales processes

**Behavioural competencies**:

- Customer focused
- Communication
- Collaboration
- Planning and Organising

**About us**:
When you join Rettie & Co. you’ll discover the difference you can make. We are a growing and ambitious company, but at our foundations we have a family feel. We care about our people and we want them to prosper. And what’s more, we’re not like other agents. There are lots of roles and services that you might not know we offer, from our research team through to our build to rent team, there’s a lot more about us than just selling and letting properties.



  • Edinburgh, United Kingdom Stand Property Limited Full time

    '''Overview''' We are seeking a detail-oriented and organized Property Administrator to join our team for maternity cover. As a Property Administrator, you will be responsible for providing administrative support to the property management team and ensuring the smooth operation of our properties. '''Duties''' - Perform data entry tasks to update tenant...


  • Edinburgh, United Kingdom ACE Property Full time

    Job description As one of Edinburgh’s well established residential lettings agents, we pride ourselves on being an efficient and highly motivated company, providing the highest quality service levels. We are looking for a new team member to join our team as the company looks to grow and re invest in our services and brand in 2024. We seek someone with...


  • Edinburgh, United Kingdom Letslet Property Management Full time

    **About us** Letslet Property Management is a small business in Edinburgh. We are professional, supportive, and our goal is to deliver a positive experience for both landlords and tenants. Our work environment includes: - Modern office setting - Growth opportunities - On-the-job training **Property Administrator** **We offer competitive salary, Paid...


  • Edinburgh, United Kingdom Letslet Property Management Full time

    **About us** Letslet Property Management is a small business in Edinburgh. We are professional, supportive, and our goal is to deliver a positive experience for both landlords and tenants. Our work environment includes: - Modern office setting - Growth opportunities - On-the-job training **Property Administrator** **We offer competitive salary, Paid...


  • Edinburgh, United Kingdom Letslet Property Management Full time

    **What You’ll Be Doing**: We are looking for a **Maintenance Administrator** to be the main poinf of contact for all repairs and maintenance at Letslet Property Management You will focus on all day-to-day repairs, planned improvements and cyclical compliance work. **Overall job responsibility**: The duties within any role vary from day to day. Some of the...


  • Edinburgh, United Kingdom Let Property Sales & Management Full time

    Do you want to get a kick off in a fast paced, high energy, property investment company? Are you experienced in sales and looking to get some part time work whilst getting a clear entry into the property industry? Let Property is looking for 1 Freelance Viewing agent around Edinburgh. Becoming one of our freelance viewing agents is a fantastic route into...


  • Edinburgh, United Kingdom Let Property Sales & Management Full time

    Do you want to get a kick off in a fast paced, high energy, property investment company? Are you experienced in sales and looking to get some part time work whilst getting a clear entry into the property industry? Let Property is looking for 1 Freelance Viewing agent around Edinburgh. Becoming one of our freelance viewing agents is a fantastic route into...


  • Edinburgh, United Kingdom McEwan Fraser Legal Full time

    McEwan Fraser Legal, an award-winning Solicitor and Estate Agency, is a dynamic, modern company. With an array of respected industry awards under our belt, we are highly innovative and known for our emphasis on providing exceptional customer service. We deal with residential and commercial property sales as well as having a robust legal department...


  • Edinburgh, United Kingdom Professional Property Letting Full time

    PPL are keen to secure a dedicated individual to join our small and friendly office to cover all aspects of office administration together with answering calls, booking appointments and taking ownership of their tasks in a professional manner. Ideally you will have customer service focused office experience, excellent IT skills, a ‘can-do’ attitude, be...


  • Edinburgh, United Kingdom Hays Specialist Recruitment Limited Full time

    Retirement Solutions Providers Requiring Full-Time Property Administrator. (£25,000) Your new company You will be working for a successful retirement solutions provider that has offices nationwide. You will be working in their Edinburgh office on a full time permanent basis. Your new role You will be working as a property administrator to provide...


  • Edinburgh, United Kingdom McCrae & McCrae Ltd Full time

    We need an experienced and enthusiastic Secretary & Property Administrator to drive forward our growing estate agency and to provide administrative support to our busy Managing Director. Would consider full time or part time. Duties include: - Preparing property sales schedules using PowerPoint - Uploading property and applicant details to our database...


  • Edinburgh, United Kingdom Albany Lettings Full time

    _**Are you our newest recruit?!**_ **About Albany Letting** We’re Albany Lettings. A fast pace, customer focused property management agency and we are on the hunt for our newest property admin! We are experts in property management and we love providing excellent customer service across the board. We pride ourselves on our amazing google reviews and love...


  • Edinburgh, United Kingdom Pertemps Glasgow Full time

    Role: Property Administrator Location: Edinburgh Pertemps are recruiting a Property Administrator to join our client, an Edinburgh based Esatte Agent. Responsibilities: Organiuse access to properties Liaise with contractors are relevant staff Support the distribution of service charge budgets Manage rates notification forms, liaise with local...


  • Edinburgh, United Kingdom Dorward James Full time

    One of our clients is looking for a Property Sales Assistant to join their Edinburgh based team. The role will involve: - Assisting potential viewers with general property enquiries and property booking requests. - Promoting the firms range of services and making referrals for property, financial and legal advice. - Updating your colleagues about the...


  • Edinburgh, United Kingdom Watermans Solicitors Full time

    **The Short of it** We are recruiting for the position of Administrator and Sales Negotiator to join our Estate Agency team! This is a full-time role on a 12-month fixed term contract to cover maternity leave, with the potential for the role to become permanent. The role is based in our Edinburgh office, with a competitive salary and access to private...


  • Edinburgh, United Kingdom Pertemps Glasgow Full time

    Role : Property Administrator Location : Edinburgh Pertemps are recruiting a Property Administrator to joinour client, an Edinburgh based Esatte Agent. Responsibilities : Organiuse access to properties Liaise with contractors are relevant staff Support the distribution of service charge budgets Manage rates notification forms, liaise with local...


  • Edinburgh, United Kingdom Pertemps Glasgow Full time

    Role : Property Administrator Location : Edinburgh Pertemps are recruiting a Property Administrator to joinour client, an Edinburgh based Esatte Agent. Responsibilities : Organiuse access to properties Liaise with contractors are relevant staff Support the distribution of service charge budgets Manage rates notification forms, liaise with local...


  • Edinburgh, United Kingdom Pertemps Scotland Full time

    Role: Property AdministratorLocation: EdinburghPertemps are recruiting a Property Administrator to joinour client, an Edinburgh based Esatte Agent.Responsibilities: - Organiuse access to properties - Liaise with contractors are relevant staff - Support the distribution of service charge budgets - Manage rates notification forms, liaise with local councils -...


  • Edinburgh, United Kingdom Pertemps Glasgow Full time

    Role : Property Administrator Considering applying for this job Do not delay, scroll down and make your application as soon as possible to avoid missing out. Location : Edinburgh Pertemps are recruiting a Property Administrator to joinour client, an Edinburgh based Esatte Agent. Responsibilities : Organiuse access to properties Liaise with contractors are...


  • Edinburgh, United Kingdom Stafffinders Full time

    **Sector**: Property and Surveying **Location**: Edinburgh **Job Ref**: J3534 **Job Type**: Permanent **Salary**: £26,666 per annum **Expiry Date**: 28 September 2023 Are you a dedicated professional with experience in Property Administration looking for a new opportunity? We have an exciting new opening for an ambitious Property Administrator to join...