Administrative Assistant/receptionist

2 months ago


Belfast, United Kingdom Blue Arrow Ltd Full time

**Role**: Administrative Assistant/Receptionist
**Location**: Stranmillis University College, Belfast
**Pay Rate**: £11.92
**Hours**: 36.5 hours per week
MONDAY - THURSDAY 08.50 AM - 5.00 PM, FRIDAY 08.50 - 4.25 PM
Basic Access NI check required before commencing role

**Main Duties & Responsibilities**:
2. Reproduce letters/documents/presentations typically using standard formats or templates.
3. Carry out record keeping, filing, photocopying and data entry to ensure accurate records are maintained.
4. Run automated or routine reports to support established Academic Office information requirements (e.g. using QSIS.)
5. Interrogate relevant databases to produce management information as required (e.g. QSIS.)
6. Check information/figures against source data and report any anomalies (e.g. student attendance records, placement records.)
7. Enter data onto existing databases and/or spreadsheets.
8. Provide administrative support to contribute to the smooth operation of Programme, Placement and International activities (e.g. mail shots, event/conference registrations) and assisting other teams within the College as and when directed.
9. Assist with the organisation of internal or external meetings/events/conferences through booking meeting rooms and processing catering requests and collating information or materials.
10. Prioritise allocated tasks within daily routine, under the direction of the Academic Office Manager, to ensure work is completed to time and appropriate standard.
11. Follow established ordering procedures to ensure adequate supplies/resources (e.g. stationery) are available (within pre-determined limits) to meet work requirements.
12. Processing forms and documentation following set procedures (e.g. invoices).
13. Co-operate with other colleagues in the team, as directed, to contribute to the achievement of work objectives.
14. To work flexibly, providing administrative support to other departments if required.
15. To comply with the College's 'Equal Opportunities Policy'.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.



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