Administration Assistant

3 weeks ago

Oakham, United Kingdom Brooke Hill Academy Trust Full time

**BROOKE HILL TRUST REQUIRE AN**

**Administration Assistant at Brooke Hill Academy**

**The post is from 8.00am to 12pm each day - Term Time only**

**Salary: £22,366 FTE**

**Job Title**: Administration Assistant

**Line Manager**: School Business Manager

**Responsible to**: Head of School

**Main duties and responsibilities**
- Welcome all guests to reception in a friendly and welcoming manner.
- Answer and direct calls in a friendly and professional manner and take messages as required.
- Manage pupil database (Scholarpack) maintaining records to ensure accurate reporting data
- Ensure new pupil forms are correctly completed and challenged when appropriate, carry out regular reviews for updated data.
- Maintain open office areas in a clean and tidy manner
- Send school correspondence to parents via ParentMail software
- Receive deliveries, open and direct mail accordingly
- Maintain security, ensuring visitors and children are signed in and out during the day.
- Assist with a variety of administrative tasks such as copying, scanning and filing
- Telephone parents as and when required
- Manage the school calendar inputting entries when needed and sending reminders to include booking of visitors and contractors.
- Assist with hospitality when required
- Co-ordination of split-parent families and ensure all communication is sent to both.
- Medicine co-ordination and accurate record keeping.
- Maintain confidentiality at all times.
- Daily recording of staff absence onto Scholarpack
- Anycomms secure data upload & downloads
- Starter and leaver paperwork
- Follow school sickness policy regarding children and challenging where necessary
- Daily recording of staff absence onto Scholarpack - working with the School Administrator
- Anycomms secure data upload & downloads - working with the School Administrator
- Starter and leaver paperwork for Local authority - working with the School Administrator

**Person Specification**
- A good level of computer literacy
- Strong customer service skills
- Ability to multitask and prioritise without guidance
- Good attention to detail and accuracy
- Excellent communication skills
- Ability to challenge where appropriate
- A ‘can do’ approach
- Ability to work under pressure
- Good organisational skills

This job description sets out the duties of the post at the time it was drawn up. The post holder may be required from time to time to undertake other duties within the school as deemed reasonable and appropriate by the Head of School/Trust Business Manager/CEO, without changing the general character of the duties or the level of responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.

**Interviews to be held**:6th / 7th June 2024

**Job Types**: Part-time, Permanent

Expected hours: 20 per week

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 02/06/2024
Expected start date: 01/09/2024

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