Clubs and Societies Administrator

2 weeks ago


Newcastle upon Tyne, United Kingdom Newcastle University Students Union Full time

**Job Title **Clubs & Societies **Effective Date ** July 2023
Administrator

**Faculty/Central **Students’ Union **School/Section **Membership & Democratic
**Service **Services (MDS) - Activities

**Main Purpose of the Job**

To provide general administrative support to all Students’ Union Athletic Union (AU) Clubs and Societies, including the co-ordination and management of the British Universities &
C ollege Sports (BUCS) programme of sports fixtures, travel, and accommodation.

**Main Duties and Responsibilities**

Organise British Universities & College Sports (BUCS) fixtures for all sports clubs,

1 liaising with BUCS, other Universities and Sports Services to ensure that sports clubs compete at a national and local level to gain BUCS points.

Ensure all entry forms and results for all BUCS fixtures are submitted before

2 specified deadlines, and BUCS regulations are followed at all times, to enable Clubs to remain in BUCS competition and maximise points.

Arrange appropriate and efficient travel and accommodation operations for all
3 Clubs, Societies and student activities, taking into account all safety and cost implications.

Design and deliver training for the Athletic Union and Activities Officers on all
4 relevant administrative procedures to help them carry out their roles effectively and to ensure continuity.

To assist student group committees in the setting up and running of their
5 Club/Society. Maintaining records, developing administrative processes and answering queries to meet the needs of students participating in Club and Societies activities.

Ensure all clubs and societies submit their required paperwork each year,

6 providing further information and guidance where needed.

Design and deliver relevant sections of the annual Club/Society Officer training
7 programme, to include procedures for travel/accommodation bookings etc.

Assist and support the Athletic Union & Activities Officers and Activities Centre staff
8 in organising special events to maximise student participation.

Update social media platforms on all activities related areas i.e. BUCS
- 9
Fixtures, Results, Club/ Sport Centre activities and other Competitions.

10 Assist the Student Activities Manager in working to service standards and adhering to and developing best practice to continuously improve service to students and external bodies.

11 Updating all club/society information on membership database system and NUSU website.

12
Provide a point of first contact for all student activity related queries.

**Dimensions**

**Staff - **The Clubs and Societies Administrator does not have any line management or supervisory responsibility but would be involved in training other team members.
The clubs and societies administrator plays a key role in training and advising the
Athletic Union Officer on BUCS procedure, arising issues, budgeting, and administrative processes.

**Customers**
Include 80teams participating in weekly BUCS leagues, individual sports people representing their team and on occasion their country. 11 teams/sports participating in alternative leagues and competitions.

Officers of societies organising many various activities (currently 180 societies)

**Knowledge, Skills and Experience**

Knowledge:

- A level 3 qualification (NVQ level 3 or equivalent) is necessary for the position.
- Knowledge of University sport and the complex systems in this and/or student activities.

**Skills**:

- Excellent organisational and communication skills are essential, as well as the ability to work well in a team.
- The ability to manage a high and diverse workload and meet tight deadlines
- The ability to work on own initiative and use judgement to solve problems and advise club and society officers

**Experience**:

- Experience in an administrative role is essential, as is customer service experience.

**Special Features**

**Planning and **Responsible for planning own workload to meet the demands
**Organising **of students and BUCS, responding to changes and new
pressures, prioritising as necessary

Responsible for working with the Student Activities Manager and/or the Activities Officers to develop new ways to generate interest/participation in student activities and ways of minimising spending and gaining best value.

**Decision Making **Works under mínimal supervision, making decisions on the
operation of the BUCS sports programme at Newcastle
University such as altering fixtures, meeting BUCS regulations and developing new processes and procedures and assisting students planning activities.
Makes daily decisions on own initiative and manages own workload from start to finish.

**Internal/External **Close collaboration required with BUCS, BUCS administrators
**Relationships **locally and nationally, and Sports Services.

Internal close working relationships need to be effective with the AU Officer, Activities Officer, Activities & Transport
Administer and Student Activities Manager

**Use of Specialist**
U


  • Club Treasurer

    Found in: beBee S GB - 2 weeks ago


    Newcastle Upon Tyne, United Kingdom Ponteland Repertory Society Full time

    We are looking for an accountant for our thriving Theatre Society. It’s not hugely onerous, monthly Committee meetings and 4 shows a year with related expenses that need processing through on line banking and cash floats. But a great opportunity to use skills in a place that appreciates them as well as to meet new people and be part of a great social...

  • Club Treasurer

    Found in: beBee jobs GB - 2 weeks ago


    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Ponteland Repertory Society Full time

    We are looking for an accountant for our thriving Theatre Society. It's not hugely onerous, monthly Committee meetings and 4 shows a year with related expenses that need processing through on line banking and cash floats. But a great opportunity to use skills in a place that appreciates them as well as to meet new people and be part of a great social society...

  • Club Treasurer

    2 weeks ago


    Newcastle upon Tyne, United Kingdom Business & Human Rights Resource Centre Full time

    We are looking for an accountant for our thriving Theatre Society. It’s not hugely onerous, monthly Committee meetings and 4 shows a year with related expenses that need processing through online banking and cash floats. But a great opportunity to use skills in a place that appreciates them as well as to meet new people and be part of a great social...


  • Newcastle upon Tyne, United Kingdom Newcastle City Council Full time

    St Cuthbert’s Catholic Primary School, The Green, Walbottle, Newcastle upon Tyne, NE15 8JL Breakfast/After School Club Leader THIS IS A CATEGORY "E" POST . Please note that in all cases written references will be taken up and made available to interviewers BEFORE the final selection stage; even if you indicate otherwise Ref: SNT3923(e) St...

  • Site Administrator

    Found in: Whatjobs ES C2 - 5 days ago


    Newcastle upon Tyne, United Kingdom Randstad Construction and Property Full time

    Our client is a leading house builder in the North East, looking to bring a Site Administrator into the team to continue their growth moving into the summer. Roles and Responsibilities:Administrative Support: Provide comprehensive administrative support to the site management team, including but not limited to filing, data entry, and maintaining project...

  • Site Administrator

    2 weeks ago


    Newcastle upon Tyne, United Kingdom Randstad Construction and Property Full time

    Our client is a leading house builder in the North East, looking to bring a Site Administrator into the team to continue their growth moving into the summer. Roles and Responsibilities: Administrative Support: Provide comprehensive administrative support to the site management team, including but not limited to filing, data entry, and maintaining project...


  • Newcastle upon Tyne, United Kingdom Jackson Hogg Full time

    Jackson Hogg is excited to be supporting a well known company based in Newcastle in their search for a Marketing Admin Assistant to support their Competence Club (learning platform), dealing with first line queries from our external customer base and internal stakeholders, and other ad-hoc administrative tasks in support of the Business Line, including: -...


  • Kingston upon Hull, United Kingdom Hometime breakfast and after-school clubs - Westfield & Kirk Ella Full time

    We are looking for a special person to join our team to assist childcare staff in our breakfast & after-school clubs. The position is term-time with hours and shifts to be agreed during our opening times of 7.30-8.45am and 3.20-5.45pm. The position involves serving and clearing up after breakfast and after-school snack, keeping our space clean and tidy and...

  • Administrator

    12 hours ago


    Newcastle upon Tyne, United Kingdom Eurovia UK Full time

    **Administrator (VN3707)**: *** **Business Area: Administration**: *** **Vacancy Base: Newcastle** *** **County: Tyne and Wear** *** **Contract Type: Permanent** *** **Hours: 40** *** *** **Taylor Woodrow is committed to delivering the infrastructure that will support the UK’s Net Zero environmental transition, improving the highways network, and...


  • Newcastle upon Tyne, United Kingdom Search Consultancy Full time

    Financial Planning Administrator Newcastle upon Tyne Salary - £24,000 - £30,000 plus bonus, pension, exam support, training, flexi-working I am looking to speak to individuals who have both experience and an interest in the financial services industry. My client are a Financial Planning organisation providing guidance to their clients around a variety...

  • Business Administrator

    11 hours ago


    Newcastle Upon Tyne, United Kingdom Centre for Health and Disability Assessments Full time

    **Introduction** **Be part of something great** Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives.From assessments and health services to...

  • Procurement Administrator

    Found in: Whatjobs ES C2 - 5 days ago


    Newcastle upon Tyne, United Kingdom Balfour Beatty UK Full time

    About the roleBalfour Beatty has an exciting opportunity for a Procurement Administrator to join our Enabling Functions team to work in Newcastle upon Tyne.Role Purpose:A Procurement Administrator will support the team, to provide a range of general administrative duties to the Group Procurement & Supply Chain Reporting Team; The role...

  • Site Secretary

    2 weeks ago


    Newcastle upon Tyne, United Kingdom Randstad Construction and Property Full time

    Our client is seeking a skilled Site Secretary to join their team in the North East. As one of the leading house builders in the region, they are dedicated to delivering high-quality homes and exceptional customer service. Responsibilities: Administrative Support: Provide administrative assistance to the site management team, including organising meetings,...

  • Site Secretary

    1 week ago


    Newcastle upon Tyne, United Kingdom Randstad Construction and Property Full time

    Our client is seeking a skilled Site Secretary to join their team in the North East. As one of the leading house builders in the region, they are dedicated to delivering high-quality homes and exceptional customer service. Responsibilities: Administrative Support: Provide administrative assistance to the site management team, including organising...


  • Newcastle upon Tyne, United Kingdom Balfour Beatty UK Full time

    Balfour Beatty has an exciting opportunity for a Procurement Administrator to join our Enabling Functions team to work in Newcastle upon Tyne. A Procurement Administrator will support the team, to provide a range of general administrative duties to the Group Procurement & Supply Chain Reporting Team; The role sits in Group Procurement and will work closely...

  • Site Secretary

    Found in: Whatjobs ES C2 - 5 days ago


    Newcastle upon Tyne, United Kingdom Randstad Construction and Property Full time

    Our client is seeking a skilled Site Secretary to join their team in the North East. As one of the leading house builders in the region, they are dedicated to delivering high-quality homes and exceptional customer service. Responsibilities:Administrative Support: Provide administrative assistance to the site management team, including organising meetings,...


  • Newcastle upon Tyne, United Kingdom Balfour Beatty UK Full time

    About the role Balfour Beatty has an exciting opportunity for a Procurement Administrator to join our Enabling Functions team to work in Newcastle upon Tyne. Role Purpose: A Procurement Administrator will support the team, to provide a range of general administrative duties to the Group Procurement & Supply Chain Reporting Team; The role sits in Group...

  • Centre Administrator

    Found in: Talent UK C2 - 1 week ago


    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    The Role We have an exciting opportunity to join the NIHR Research Support Service Specialist Centre for Public Health as a Centre Administrator. This is a key role in the new Specialist Centre for Public Health. Reporting to the Senior Research Administrator and working closely with the Operations Manager, you will provide administrative support to...

  • Centre Administrator

    Found in: Talent UK C2 - 1 week ago


    Newcastle upon Tyne, United Kingdom Newcastle University Full time

     Salary: £25,742 to £26,444 with progression to £27,979 per annum Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. Closing Date:13 May 2024  The Role  We have an exciting...

  • Parking Clerk

    1 day ago


    Newcastle upon Tyne, United Kingdom LSS (Staff Recruitment and Training Agency) Full time

    **Purpose** To facilitate and operate all procedures and processes of the Notice processing and permit service. **Roles and Responsibilities** - Process Penalty Charge Notices in line with Civil Parking Enforcement procedures including detailed written and verbal responses to enquiries and formal appeals. - Pursue vehicle owners regarding unpaid Penalty...