Program Coordinator

3 days ago

Eye, United Kingdom University of Pennsylvania Full time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements, visit the

Penn COVID-19 Response website

for the latest information.

Posted Job Title

Program Coordinator - Faculty Affairs (Department of Ophthalmology)

Job Profile Title

Academic Coordinator

Job Description Summary

Provide coordination and high-level administrative support for the department. Act as program advisor, and as liaison between students, faculty, administrative staff, and other university areas. Performs all academic administrative functions for the undergraduate/ graduate program.

The Program Coordinator for Faculty Affairs serves as resource to the Department of Ophthalmology for employment policies and procedures related to faculty and academic support staff. Individual coordinates and leads faculty actions (appointments, reappointments promotions, AA/EEO compliance etc.) and assists in recruitment and onboarding activities. This position also provides support with Continuing Medical Education Programs.

The coordinator will serve as backup in obtaining faculty hospital privileges and maintaining physician licensing. Additional duties support the day to day operations of the Office of the Chair as they relate to faculty affairs.

**Job Description**:
Job Responsibilities
- Handle communications, inquiries, and visitors, field questions and deliver messages. Keep all department document protocols up to date at all times. Order supplies, deliver mail, make copies
- Coordinate administrative aspects of undergraduate/graduate/office/program. Advise undergrad/grad students on academic programs and provide support with course registration and curriculum planning.
- Coordinate hiring, appointment, and other logistics. Have a good understanding of the protocol surrounding the personnel actions.
- Administrative Support to Chair/ Faculty/ Director/ Senior Leader: track deadlines, coordinate travel
- Act as departmental liaison with faculty, students, staff, other departments
- Post news, coordinate distribution and develop content for department website
- Act as departmental point person regarding budget
- Assist Chair/ Faculty/ Department Administrator to manage the undergraduate curriculum and support chairs’ overall academic and curriculum planning. Organize the curriculum, identifying and effectively procuring suitable teaching spaces and any related issue
- Working with the center's event planner, coordinate department colloquiums, including ordering food, inviting speakers, honorarium payments, travel reimbursements, posting announcements, and logistics. Create budget for and oversee annual visiting scholar series, conferences, language faculty retreat, annual department reception, faculty meetings and retreats including creating an agenda, taking minutes and follow up
- Admissions: In coordination with graduate chairs, manage all aspects of the admissions process for Masters and PhD students
- Monitor and support student and TA activity in online courses
- Other duties and responsibilities as assigned

**Qualifications**:

- High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$20.45 - $30.82

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the b

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