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Purchase Ledger Administrator

2 months ago

Manchester, United Kingdom Optima Health Full time

**Job Title**:Purchase Ledger Administrator
**Location**: Manchester - 1 day in the office, 4 days remote
**Salary**: £23,000 per annum
**Contract Type**: Permanent
**Hours**: Full time - Monday to Friday

**About Us**

The new Optima Health is the UK market leader in the provision of Occupational Health and Wellbeing services. Formed by the combination of three leading businesses (Optima Health, TP Health and Healthwork), the new Optima Health is more than the consolidation of the individual legacy businesses, our combined and complementary capability means we can offer unrivalled clinical expertise and industry leading tailored solutions to our clients. Our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.

Optima Health not only provide an excellent package, but we also offer a structured induction and training programme in your first few weeks, with touchpoints all the way through and support from your Line Manager. One of our core values is One Team and growing and developing together is our key commitment. We offer tailored career development and opportunities for further training and qualifications, to support you in your career journey.

**Role Summary**

Reporting to the Purchase Ledger Supervisor, the Purchase Ledger Administrator is responsible for processing supplier invoices in a timely manner, matching invoices to Purchase Orders where appropriate and ensuring that invoices are coded correctly and paid on time.

**Main Duties and Responsibilities**
- Process circa 300 invoices per week, matching to Purchase Orders
- Ensure that the correct VAT rate is applied
- Process credit notes
- Set up new supplier accounts and maintain existing supplier account details
- Ensure invoices are approved within company policy and the Delegation of Authority (DOA)
- Reconcile supplier statements as required and resolve any resulting queries
- Resolve supplier invoice queries promptly and accurately
- Respond to supplier chase letters/final demands in a timely manner
- Prepare and schedule supplier payment runs
- Support other members of the Finance team according to business needs

**Experience, skills and knowledge required for the role**
- Accounts Payable experience
- AAT (studying or qualified) preferable but not essential
- Statement reconciliation experience
- Strong interpersonal and communications skills - verbal & written
- Attention to detail, organised and methodical approach

**IT skills**:

- Intermediate Excel Skills - including pivot tables and VLookups
- Experience of Sage 200 preferable but not essential

**What We Can Offer you**
- Excellent training and development opportunities
- 25 days annual leave + bank holidays
- Buy and sell holiday Scheme
- Pension Scheme
- Share save scheme
- Employee Assistant Programme
- Cycle to work Scheme
- Eye care test vouchers
- Annual flu jabs
- Perkbox retail reward and discount scheme
- Life assurance
- Health cash plan
- Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief or sexual orientation._
- INDOP1_

**Job Types**: Full-time, Permanent

**Salary**: Up to £23,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Employee discount
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: One location