Teaching and Learning Administrator

4 weeks ago

London, United Kingdom Advantage Resourcing Full time

Teaching and Learning Administrator
- Rates: £16.36 - £20.12 per hour PAYE
- 9 months
- 36.5 hours per week
- Bloomsbury, London

Under the direction of the Teaching and Learning Manager/Senior Teaching and Learning Administrator and in conjunction with relevant academic staff, the postholder will provide specialist administration to the designated teaching programmes, ensuring effectiveprocedures are documented and adopted for dealing with all aspects of its administration.
Module allocations and timetabling
- Maintain accurate records of the departmental teaching plan.
- Carry out the module allocation process for undergraduate and postgraduate taught students, including creating online forms, gathering students' preferences, allocating students to modules according to their preferences and the number of places available,publicising allocations, registering/approving students on their modules on Portico, and organising 'surgeries' to resolve students' module queries and issues.
- Support the interdepartmental and intercollegiate module sharing process, including allocating modules and liaising with interdepartmental and intercollegiate counterparts.
- Carry out the timetabling process for taught programme modules, including surveying teaching colleagues for their teaching availability and preferences, compiling the teaching timetable, entering room requests into the timetabling software CMIS, and liaisingwith the Timetabling team to resolve issues.
Student records
- Create and maintain current and historic student files and lists, to assist with strategic planning and recommendations.
- Ensure students are registered on the correct programme and modules, liaising appropriate Faculty and Registry colleagues as appropriate.
Programme Administration
- Contribute to induction events and activities.
- Liaise with relevant offices elsewhere in UCL as appropriate.
- Upload and maintain content on the Moodle e-learning platform.
Administrative Support
- Provide cover for other colleagues in busy periods or when staff are on annual or sick leave.
- Respond to requests made under the Data Protection Act and Freedom of Information Act relating to designated programmes.
- Maintain lists of student and staff contacts as appropriate.
- Make arrangements for workshops, meetings, seminars and other events relating to the designated programmes as and when required.
- Work closely with relevant colleagues to review administrative systems which support learning and teaching activities.
Other Duties
- Keep informed about programme and committee developments, attending and participating in meetings as required.

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