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Team Secretary

4 months ago

Eastbourne, United Kingdom Sussex Partnership NHS FoundationTrust Full time

An exciting opportunity has arisen for the position of part time Team secretary to work in our busy Eastbourne PDCA office, which oversees the smoothing running of the Partnership Domiciliary Care Agency whom provide support to Adults with Learning Disabilities within 2 buildings locally.

We are seeking to recruit highly motivated and well organised individual to work as part of a friendly and supportive team. The main duties of this role will be to undertake clerical and administrative duties working alongside the Team Administrate to support the Management Team. Confidentiality will need to be maintained at all times.

You should possess a good telephone manner, communicate clearly and be computer literate including knowledge of Microsoft Word, Outlook and Excel. The ability to work effectively as part of a team is essential and experience of working in an often busy and demanding office environment would be desirable.

**Key responsibilities will include**:

- Archiving - medical records and financial records, in line with Trust policy and guidelines.
- Filing - creating new and maintaining existing filing systems.
- Completing financial expenditure: Excel recording.
- Scanning and photocopying
- to maintain and support filing systems.
- Booking rooms and inputting into electronic dairies, setting up skype meetings.
- Answering telephone calls and taking messages.
- Sending e mails on behalf of the management team
- Attend various meetings and take the minutes of meetings.

As a mental health trust Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.

We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, part time hours, flexible start/finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen.

**Your benefits**:

- Access to a host of discount schemes including reductions on fuel, high street and online purchases, as well as Blue Light Card advantages
- Generous holiday entitlement (starting at 27 days + 8 bank holidays)
- Excellent NHS Pension
- Discounted gym memberships
- A position within a trust rated as ‘Outstanding’ for caring and ‘Good’ overall by the CQC
- Access to full psychological support via our internal wellbeing team
- Excellent supervision programmes, with ongoing opportunities for training and development

This role is based in the heart of Eastbourne and is a stone's throw away from the town centre, the beach, with good bus routes and 10 minutes form the train station and The Beacon shopping centre which hosts many shops, cafés and restaurants.

**Key responsibilities will include**:

- Archiving - medical records and financial records, in line with Trust policy and guidelines.
- Filing - creating new and maintaining existing filing systems.
- Completing financial expenditure: Excel recording.
- Scanning and photocopying
- to maintain and support filing systems.
- Booking rooms and inputting into electronic dairies, setting up skype meetings.
- Answering telephone calls and taking messages.
- Sending e mails on behalf of the management team
- Attend various meetings and take the minutes of meetings.