Team Administrator
7 months ago
Working in a well established organisation
- Working in a supportive environment
**About Our Client**:
- First point of call for incoming office communications, including phone answering, meeting and greeting guests, receiving vendor deliveries and mail
- Office support responsibilities including catering and facilities management
- Order and maintain the inventory for all office supplies, corporate stationery products, copy machine supplies and kitchen supplies
- Purchase, maintain and track IT and telecommunications infrastructure
- Compose and edit correspondence, internal memos and report
- Invoice and expenses processinG
- Working closely with HR Officer to assist in onboarding and offboarding staff
- Ensuring the office is maintained to a neat and professionally acceptable standard
- Assist Head of Global Administration with adhoc tasks
- Provide cover and support to Office Manager/Facilities Manager
- Team Support
- Co-ordinate international and domestic travel and accommodation for staff, make bookings and determine most appropriate itineraries in accordance with the company's policies and procedures
- Organise conference meetings and register staff at conference attendances.
- Purchasing equipment, software and stationery for the UK office and entering invoices into QuickBook
- Support for the team when they are travelling for urgent issues that may arise (this may require being available out of hours)
**The Successful Applicant**:
- Must be tech-savvy
- Must have experience with organising complex multi-destination travel
- Proficient in Microsoft Word, Excel and PowerPoint
- Must be articulate and have excellent verbal and written communication skills
- QuickBooks experience an advantage
- Absolute discretion/confidentiality
- Ability to multi-task, prioritise effectively and work on own initiative
**What's on Offer**:
- Company benefits
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