Case Administrator to Support Senior Probation

15 hours ago

Lancaster, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 292532**Salary**:

- £20,126 - £23,182- Pro-rata**Job grade**:

- Other- NPS Pay Band 2 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS 41 West Road Lancaster, LA1 4NUAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
This focussed Case Administrator role is to support Senior Probation Officers in Sentence Management and Courts (where applicable) across the whole PDU. Tasks within the role will include (but are not limited to):

- Monitor shared mailboxes
- Ensure structured professional support sessions are booked with SPO and PP
- Manage rotas - including Court duty reports and PSR rotas
- Track Court reports dealt with on the day or those adjourned and identify trends.
- Analyse and interpret data from the Touch Point Model ensuring key dates are met.
- Have oversight of transfers in
- Disseminate information to the team, including updates to changes in sentencing and Acts.
- Support SPO with re-arranging appointments and arranging Court/office cover should a PP be absent.
- Administration and maintenance of local communication channels - such as Teams sites.
- Support with SEEDS2 ensuring observations and meetings are scheduled with SPO and PP.
- Manage booking appointments for SPO’s.
- Support with administrative process for new starters.
- Plan and finalise agendas for meetings, arrange and attend team meetings, take minutes, and oversee actions and coordinate and distribute minutes.
- Support with allocation.

Develop and maintain database for IPP’s/Lifers to ensure key dates are met.

**Overview of the job**

This is an administrative job within the National Probation Service.

**Summary**

The jobholder will provide administrative support within the National Probation Service (NPS), ensuring that staff and service users are supported through efficient processes, maintaining administration systems within specified timescales in order to promote the achievement of team and Divisional objectives.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

This role may involve some out of hours work.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Responsible for setting up and maintaining accurate offender and victim information on relevant approved databases.
- Ensure the effective administration of referrals to and relationships between offender management, victims, interventions, service providers and external agencies and partnerships to enhance positive outcomes, manage risk, and reduce reoffending.
- Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
- Provide cover for an effective and efficient reception and telephone enquiry service
- Act as single point of contact within unit for specialist area of work as required
- Deal fairly, effectively and firmly with a range of Service users, some of whom may be in crisis, distress or who may display inappropriate or aggressive behaviour, and to seek appropriate support in accordance with the circumstances and office procedures.
- Make practical arrangements such as appointments, directions, etc., for the implementation of the Sentence Plan.
- Carry out enforcement administration as required.
- Where necessary, issue petty cash /vouchers/warrants for travel costs etc, maintaining appropriate records in line with local office financial procedures.
- Organise the availability of appropriate equipment, materials, and facilities for activities relating to the management of cases.
- Report faulty equipment and / or materials to Manager and arrange for replacement/ repair as agreed.
- Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
- Undertake specific Visor administration tasks in accordance with the procedures
- Attend meetings as appropriate. Provide support to meetings as required including organising agenda, taking and, distributing notes/minutes and action points
- Ensure all activities are conducted in accordance with Health and Safety policies and procedures, undertake equipment tests as required.
- Provide cover within the unit and to other units within the LDU and Division as appropriate.
- Carry out safeguarding children duties in accordance with the NPS statutory responsibilities and agency policies
-

  • Case Administrator to Support Senior Probation

    15 hours ago

    Lancaster, United Kingdom Ministry of Justice Full time

    **Case Administrator to support Senior Probation Officers - Lancaster - 75482** **£20,126 - £23,182** **Lancaster**: This focussed Case Administrator role is to support Senior Probation Officers in Sentence Management and Courts (where applicable) across the whole PDU. Tasks within the role will include (but are not limited to): - Monitor shared...

  • Probation Service Case Officer

    2 weeks ago

    Lancaster, Lancashire, United Kingdom Brook Street Full time

    Job Title: Probation Service Case OfficerWe are seeking a highly organised and motivated individual to join our admin team as a Case Administrator. This is a full-time temporary position for 6 months with the possibility of extension.**Key Responsibilities:**Set up and maintain accurate offender and victim information on relevant databases.Administer...

  • Senior Administration Officer

    7 months ago

    Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 344021**Salary**: - £24,228 - £30,208- Pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Part-time**Number of jobs available**: -...

  • Senior Administration Officer

    6 months ago

    Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 356181**Salary**: - £25,310 - £30,968- pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Part-time**Number of jobs available**: -...

  • Probate Lawyer

    3 weeks ago

    Lancaster, Lancashire, United Kingdom Clarkson Hirst Solicitors Limited Full time £40,000

    Job SummaryWe are seeking a qualified and experienced part-time probate lawyer to manage their own caseload of probate cases, engage with clients, and have the ability to manage other work including wills, powers of attorney, and estate administration.Main Responsibilities:Manage own caseload of probate cases using a case management systemRecord information...

  • Case Adminao

    7 days ago

    Lancaster, United Kingdom Brook Street Full time

    Title: Case Administrator (Probation Service) **Salary**: £9.06 per hour, rising to £9.56 after 12 weeks Hours: 37 per week Shift: 09:00 - 17:00 Monday - Friday (with some flexibility) Start date: ASAP Length of contract: 3 months with possible extension Location: Lancaster Overview of the position: This is a divisional administrative role based in the...

  • Case Administrator

    3 weeks ago

    Lancaster, Lancashire, United Kingdom Brook Street UK Careers Full time

    Job Overview:">We are currently seeking a highly motivated and organized case administrator to support our admin team in Lancaster.">About the Role:">This is a full-time temporary position with the possibility of extending for 6 months.">The job holder will be required to carry out various responsibilities, including setting up and maintaining accurate...

  • Nps Case Admin

    4 weeks ago

    Lancaster, United Kingdom Brook Street Uk Full time

    Position: Full-Time Temporary Case Administrator - National Probation Service Contract: 6 months with the possibility of extending Working Hours: Monday to Friday, Office Hours (37 hours per week) May include some out of hours working Hourly Rate: £11.44 per hour Job Description: We are currently seeking an organised, motivated case administrator to support...

  • NPS Case Admin

    3 weeks ago

    lancaster, United Kingdom Brook Street UK Full time

    Position: Full-Time Temporary Case Administrator - National Probation Service Contract: 6 months with the possibility of extending Working Hours: Monday to Friday, Office Hours (37 hours per week) May include some out of hours working Hourly Rate: £11.44 per hour Job Description: We are currently seeking an organised, motivated case administrator to...

  • NPS Case Admin

    1 month ago

    Lancaster, United Kingdom Brook Street UK Full time

    Position: Full-Time Temporary Case Administrator - National Probation Service Contract: 6 months with the possibility of extending Working Hours: Monday to Friday, Office Hours (37 hours per week) May include some out of hours working Hourly Rate: £11.44 per hour Job Description: We are currently seeking an organised, motivated case administrator to...

  • Nps Case Admin

    4 weeks ago

    Lancaster, United Kingdom Brook Street Full time

    Position: Full-Time Temporary Case Administrator - National Probation Service Contract: 6 months with the possibility of extending Working Hours: Monday to Friday, Office Hours (37 hours per week) May include some out of hours working Hourly Rate: £11.44 per hour Job Description: We are currently seeking an organised, motivated case administrator to support...

  • Hmp Lancaster Farms Senior Probation Officer

    7 months ago

    Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 343742**Salary**: - £38,857 - £43,941- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 5 National**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About...

  • Probate Solicitor

    2 months ago

    Lancaster, Lancashire, United Kingdom Clarkson Hirst Solicitors Limited Full time €40,000

    Excellent opportunity for a qualified and experienced part-time probate lawyer to join a busy department supporting the Senior Partner. We offer a competitive salary of £40000 (pro-rata) for the right candidate with benefits including 23 days holiday plus bank holidays (pro-rata). We are looking for someone who is professional with a pro-active approach,...

  • NPS Case Admin

    3 weeks ago

    Lancaster, United Kingdom Brook Street UK Full time

    Position: Full-Time Temporary Case Administrator - National Probation ServiceContract: 6 months with the possibility of extendingWorking Hours: Monday to Friday, Office Hours (37 hours per week)May include some out of hours workingHourly Rate: £11.44 per hourJob Description:We are currently seeking an organised, motivated case administrator to support the...

  • NPS Case Admin

    4 weeks ago

    Lancaster, United Kingdom Brook Street UK Full time

    Position: Full-Time Temporary Case Administrator - National Probation ServiceContract: 6 months with the possibility of extendingWorking Hours: Monday to Friday, Office Hours (37 hours per week)May include some out of hours workingHourly Rate: £11.44 per hourJob Description:We are currently seeking an organised, motivated case administrator to support the...

  • Clarkson Hirst Solicitors Limited | Probate Solicitor | Lancaster

    4 weeks ago

    Lancaster, United Kingdom Clarkson Hirst Solicitors Limited Full time

    Excellent opportunity for a qualified and experienced part-time probate lawyer to join a busy department supporting the Senior Partner.We offer a competitive salary of £40000 (pro-rata) for the right candidate with benefits including 23 days holiday plus bank holidays (pro-rata).We are looking for someone who is professional with a pro-active approach,...

  • Receptionist - North West Lancashire

    2 days ago

    Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 274200**Salary**: - £19,087 - £23,182**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Secretarial**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - This position is...

  • Business Administrator Specialist

    5 days ago

    Lancaster, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 267422**Salary**: - £28,477**Job grade**: - Executive Officer- Band 4**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Administrative Support Specialist

    3 weeks ago

    Lancaster, Lancashire, United Kingdom Hays Business Support Full time

    Avoidance of Bureaucratic ProcessesThis new role focuses on making significant contributions towards promoting a harmonious workplace atmosphere for employees within our organisation. Key job requirements include:Preserving precise employee records in accordance with our existing HR systems.Ongoing monitoring of staff attendance, leaving and unexplained...

  • Case Administrator Assistant

    3 weeks ago

    Lancaster, Lancashire, United Kingdom Brook Street UK Full time

    Brook Street UK is currently seeking a highly organised and motivated case administrator to support the admin team based in Lancaster.The job involves working as part of a team to provide administrative support, including tasks such as data entry, document management, and correspondence. The successful candidate will be responsible for ensuring that all...