Team Assistant

1 month ago


Aberdeen, United Kingdom CBRE Full time

Posted- 02-Nov-2023- Service line- Advisory Segment- Role type- Part-time- Areas of Interest- Administrative- Location(s)- Aberdeen - Scotland - United Kingdom of Great Britain and Northern Ireland**Role Purpose**

To provide comprehensive administrative support to various teams in the Aberdeen office to ensure that their needs and clients’ needs are met at all times.This is a fixed term contract role to cover maternity leave. It is part time (21 hours per week) which can either be worked over 3 or 5 days. If 3 days, these would ideally be Weds - Friday.**Key Responsibilities**

‒ Support key teams in our Aberdeen office predominantly working with the Advisory & Transaction (A&T), Rating and Property Management team.- ‒ Support the A&T Senior Director with all administrative duties.- ‒ Diary management for team members, specifically Directors and Senior Directors, liaising professionally with clients and stake holders.- ‒ Create brochures, presentations and other marketing materials in line with CBRE branding.- ‒ Organise and record staff expenses when required- ‒ Book travel and accommodation throughout the UK and occasionally international- ‒ Prepare Microsoft Word reports and PowerPoint presentations to a high standard- ‒ Assist with job management including maintaining a meticulous online filing system for all current developments which adheres to CBRE standards of compliance (this includes preparation for external audits)- ‒ Use PeopleSoft (CBRE’s finance system) to raise invoices, register new projects and raise expense claims- ‒ Carry out Anti-money laundering checks for new clients with the help of the compliance team- ‒ Preparation, collation and formatting of reports using Word, Excel, PowerPoint, Adobe Professional, including merging of documents.- ‒ Help cover other teams when secretaries are out of the office or workload is heavy- ‒ Assisting with the organisation of both client and staff entertaining- ‒ Ensuring a smooth running of day to day business- ‒ Telephone answering and dealing with property enquiries**Person Specification/Requirements**

‒ Excellent organisational skills and attention to detail- ‒ A team player, possess a desire to collaborate with other secretaries and work to benefit the business- ‒ Good interpersonal skills with a professional attitude- ‒ Ability to prioritise and act on own initiative- ‒ Able to work to deadlines and have a flexible approach- ‒ Ability to work autonomously and proactively- ‒ Confident communicator- ‒ Good writing skills- ‒ Good IT skills (Word, Excel, MS Outlook, Power Point and PDF editing).- ‒ Can be trusted to be discrete with confidential information relating to both projects and the team members


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